Council Minutes 2010

WestForkCityCouncil Minutes

January 12, 2010

 CALL TO ORDER:  The Regular Meeting of the West Fork City Council was called to order at6:30 p.m. by Mayor Throgmorton at theWestForkAdministrationBuilding.

MEMBERS PRESENT:       Anita Lowry, Julie Shafer, Jami Coker,

Misty Caudle, Justin Harris

MEMBERS ABSENT:         Rodney Drymon, John Richard and John Foster

OTHERS PRESENT:            Mayor Jan Throgmorton, City Clerk Susan Cooney, Business Manager Butch Bartholomew, City Treasurer Kristie Drymon, City Attorney Rusty Hudson,

Police Chief Mike Nelson, Court Clerk Pauletta Welch, Head Librarian Joan Bachman,

Parks Director Stephen Sprick, WFRRC Paul Libor

Audience:  Signature List on file.

Press: SteveWinklerWashingtonCountyObserver,SteveFosterWhite RiverValleyNews

INVOCATION:  The meeting was opened with an invocation by Justin Harris.

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was led by the Mayor.

Agenda            There was a motion to approve the agenda as amended to add West Fest to the reports section.

Motion:  Julie Shafer

Second:  Misty Caudle

Voice Vote:   Ayes:  Unanimous

The motion carried and the agenda was approved as amended to add West Fest to the reports section.

Minutes            There was a motion to approve the December 8, 2009 minutes that were read at the Council meeting.

Motion:  Julie Shafer

Second:  Justin Harris

Voice Vote:   Ayes:  Unanimous

The motion carried and the minutes of December 8, 2009 were approved as read at the Council meeting. 

 

PUBLIC FORUM:    none.

Department Reports on file.

                        West Fest report tabled untilFebruary 8, 2009City Council Meeting.

                        Business Manager Bartholomew:  We combined some of the Police Departments savings accounts.  Since the FDIC increased their coverage from $100,000 to $250,000 we were advised by the Auditors to combine the accounts.

                        City Attorney Hudson: Update for the property on 280 WestMain.  Mr. Caudle appealed to Washington County Circuit Court.  He is contesting the amount of the lien.  He says that the City is not entitled to attorney fees as a part of the lien and we say that we are and that will be heard in Circuit Court but we do not have a date on that.

                        The other Caudle case that is still pending in Federal Court we are about to set up depositions.  We had some set up but there was a miscommunication between his attorney and us and so we had to cancel those.  Now, we are in the process of coordinating everybody’s schedule to find a day when everybody is available to do the depositions.  That case is set for trial in May 2010.  Not much more to report right now.  I do not think the case is going to settle and we will have to go all the way through court.  Which means everybody here is going to have to give a deposition.  I am optimistic about the outcome.  I think the outcome will be good for the City but we are just going to have to go through the process.

                        Manager Bartholomew:  Does anyone have any questions concerning the date? 

                        (no further questions regarding the property on 280 WestMain)

                        A motion was made to approve combining the Police Savings Accounts.

 Motion:  Julie Shafer

Second:  Misty Caudle

Voice Vote:   Ayes:  Unanimous

The motion to approve combining the Police Savings Accounts was approved.

UNFINISHED BUSINESS: 

none.

NEW BUSINESS:

 

Resolution 2010-01  2009 Budget Adjustment.

Mayor Throgmorton:  We have a Resolution to amend the 2009 Budget.  That is just for where we had to move a few monies around, overall adjustments.  For example, Outside Service due to the 2009 Ice Storm.  We had to move money around to pay things out before the FEMA money got here.

A motion was made to have Mayor Throgmorton read Resolution 2010-01.

Motion:  Julie Shafer

Second:  Misty Caudle

Voice Vote:   Ayes:  Unanimous

The motion to have Mayor Throgmorton read Resolution 2010-01 was approved.

 

Mayor Jan Throgmorton read Resolution 2010-01 completely. 

There was a motion to approve Resolution 2010-01: 2009 Budget Adjustment.

Motion:  Misty Caudle

Second:  Julie Shafer

Voice Vote:      Ayes:  Four – Lowry, Coker, Shafer, Caudle

                        Nays: One – Harris

The motion to approve Resolution 2010-01:  2009 Budget Adjustment was passed by a simple majority of four to one.

 

Alderman Harris: Indicated that he needed more time to study the Financial Statement and so could not vote in the affirmative.

 

Treasurer Drymon:  In your Financial Statement there are Income Statements that you received in you Agenda Packet that show you what was spent for the year versus what was budgeted.

 

Business Manager Bartholomew:  The 2009 Budget Adjustment is due to the unforeseen costs of the January 2009 Ice Storm.  The adjustment justifies the cost from $6,000 to $47,000 for Outside Service (i.e. gravel trucks, burn permits, leasing equipment for all the removal, etc.)  By law, the Council must be notified of major changes, brought to you individually, as they come up during the year.  Due to uncontrollable circumstances this happens to every year’s Budget because the annual budget is a “best guess” and the final adjustments must be approved by the Council at the beginning of the next year.

 

Mayor’s Comments

Mayor Throgmorton:  Next month will be the State of the City Address. 

TheWestForkPublic Schoolis looking for artists to create a new logo.  The theme is “Learning for Life” and the West Fork of theWhite Rivershould be incorporated in the design.  You can look at WestForkSchools.org

Census, Census, Census.  It is so important that the paperwork is sent in and the telephone calls are accepted.  We need a good count to have everyone included.  Those numbers are how the City is funded.

ADJOURNMENTMotion to adjourn by Alderwoman Julie Shafer, second by Alderwoman Misty Caudle.  There being no objection, the meeting adjourned at7:15 p.m.

Respectfully,

Susan Cooney                                                              Jan Throgmorton

City Clerk                                                                    Mayor

___________________________________________________________

WestForkCityCouncil Minutes

February 9, 2010

 CALL TO ORDER:  The Regular Meeting of the West Fork City Council was called to order at6:30 p.m. by Mayor Throgmorton at theWestForkAdministrationBuilding.

MEMBERS PRESENT:       Rodney Drymon, Anita Lowry, John Foster, Julie Shafer,

Misty Caudle, Justin Harris

MEMBERS ABSENT:         Jami Coker, and John Richard

OTHERS PRESENT:            Mayor Jan Throgmorton, Business Manager Butch Bartholomew, City Treasurer Kristie Drymon, City Attorney Rusty Hudson, Police Chief Mike Nelson,

Court Clerk Pauletta Welch, Head Librarian Joan Bachman, Parks Director Stephen Sprick, WFRRC Paul Libor

Audience:  Signature List on file.

Press: SteveWinklerWashingtonCountyObserver,SteveFosterWhite RiverValleyNews

INVOCATION:  The meeting was opened with an invocation by Mike Nelson.

 

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was led by the Mayor.

Agenda            There was a motion to approve the agenda as mailed.

Motion:  Julie Shafer

Second:  Misty Caudle

Voice Vote:   Ayes:  Unanimous

The motion carried and the agenda was approved as mailed.

Minutes            There was a motion to approve the January 12, 2009 minutes as mailed.

Motion:  Rodney Drymon

Second:  Julie Shafer

Voice Vote:   Ayes:  Unanimous

The motion carried and the minutes of January 12, 2009 were approved as mailed.

PUBLIC FORUM: 

Welcome to everyone that has come out to be with us tonight and we will open up our Public Forum.  We’ll give you three to five minutes to say what is on your mind. 

 Wellness and Fitness Center

Eula Lichty:  I am here with a couple people and the purpose is that we have an interest in establishing a wellness and fitness center here in the City ofWest Fork.  This is a facility that would be available to be used by all ages, groups and individuals:  young people, families, city residents and all rural residents. 

 This wellness and fitness facility would focus on physical development and fitness.  We have children in school that are involved in sports and they have recess.  They keep pretty active during school but once they leave school they get jobs or get married and have children.  That is when we see most of the fitness problems start as people become more inactive. 

 We want to provide a place where families and children can develop active habits that can be more easily continued as we mature.

We have looked at some facilities and we would like to see a facility with equipment for cardiac fitness and muscle toning: treadmills, elliptical machines, maybe stationary bicycles for people who cannot walk.  Classes, weight training, aerobics, Tae Bo, etc. for muscle toning to maintain mobility and flexibility. 

 Hopefully and ideally, a heated pool that could be used by elderly or impaired people.  In the pool, people can use weights and do aerobic exercises to boost the heart rate.

We are not thinking of a senior center or sports center.  It would be a wellness and fitness center.  We have looked at other facilities inRogersandSpringdale.  We prefer the Pat Walker facility inFayetteville.

 We are aware that there is expense to create and maintain but we are also aware that there is Grant Money out there for construction and for helping to support it.  We have sources for that.

 Regarding interest from the Community, I know of twelve or fifteen adults right now, myself included, and more who go to thePatWalkerCenterinFayetteville.  We pay them for the privilege and drive all the way there to use their facilities.  We only go two times each week because we cannot afford to drive everyday.  Instead, we would like to come here everyday.  There are other adults that have expressed an interest; right now they may exercise by video tape at home because it is not convenient to go outside of West Fork.

 So we know that there is interest here.  Bottom line, we are willing to do whatever we can to make this a reality.  Whatever we can do to help, including gathering information for you. 

Thank you.

Mayor Throgmorton:  Definitely something to look into.

Proposed Statue at Riverside Park

Jeannie Hulen:  I am a West Fork resident and I teach at the University in theArtDepartment.  I have a concern about the new sculpture that is going to be put up in the Riverside City Park Grounds.  I would like to know a little bit more information.  I know many artists around the region and they would love to have the opportunity to do public art in Public Parks.  That is a typical thing that a lot of artists do. I am curious about the choice of this art sculpture that the City is putting up or what it represents and more information than what I have read.  I have read a little bit about it and I have also read the recent City Council Meeting Minutes.  I would just like to know more from you, as the West Fork City Council.  When that decision was made and how it was made and is there another option that would support your local artists.

 Mayor Throgmorton:  It is done through a grief support group that is requesting to do that.  They went to the Parks Commission and got permission to do that.  Commissions do not need our approval.  They made their recommendation, we talked about it as a City Council, did not have to vote on it.  But that is how the decision was made it is something that is done throughout theUnited States and different places and they came and approached us and wanted to put one in this area.  They have a national registry for it and they were just looking for a home for it and thought that our park would be a great place.  We have had a lot of people think that it is a great idea.  It is a memorial for children.

Jeannie Hulen:  I think it is a great idea too.  I just do not know if ourPublicPark is the best place for something like that.  Because of the fact that when I go toRiversidePark and bring my whole family it is really about having a place for our whole family to enjoy. 

I think that having a place for a grieving situation is definitely important for a lot of people.  I do not know if ourPublicParkis the best place for it.  Along with the fact that if we are going to support art in some way our Community may want to stay local.  We have done such amazing wonderful things as a Town supporting local activities and I am fully proud that we are supporting local. 

In this situation, we are buying a sculpture that is probably mass produced and actually placed on our Public Grounds without any real concern about the aesthetics of our park or concern about who we are as a town.  There are all these different things that artists take into consideration when they place something.

If we are going to support this it seems to be a pretty huge decision to be making to make our public park become this place that is really more appropriate maybe in a Cemetery or on Private Lands.  On Public Lands it becomes complicated, in a large way it is because this sculpture seems to have an affiliation with a Christian organization or some sort of religious organization.  This a disconcerting to me because it can cause some large problems with the ACLU (American Civil Liberties Union)  or various other organizations that may want to get involved politically. 

Mayor Throgmorton:  It is not a religious group and it has not ever been treated that way.  We have never had any artists come to us and ask us if they could do anything to show their stuff in our City.

Jeannie Hulen:  Okay.  But now if we are going to start opening it up to art from throughout the region then maybe I will bring some artists that would be willing to put something up.

This specific situation seems like one that could create a lot of problems in the future and I did not realize that the Parks Commission made this decision.  I thought that the City made the decision to place this piece here.  I would like to know the timeline of this and at some point if I could get this paperwork.  Is the City paying for this?

Mayor Throgmorton:  No.

Jeannie Hulen:  Okay so this is all going to be donated.  So there is a place where people can go online and donate money to actually put it on our Public Parkland. 

Mayor Throgmorton:  Yes.

Jeannie Hulen:  So it is just whenever that money is put together.

Mayor Throgmorton:  At this point it is.

 

Jeannie Hulen:  And so it could be forty five years from now?

Mayor Throgmorton:  It could be.

Jeannie Hulen:  And so is there anyway to have a Public Forum about this; have a big discussion about it or is it a done deal and nobody has any say in it except for the people who made that decision?

Mayor Throgmorton:  It is decided.  There was talk about it, we put information out, we had people come to the Parks Commission, we had people come to the City Council.  Those that did not know, it is their own fault because they have not been involved enough to find out because it really has been checked into from all aspects.  It was decided.

Jeannie Hulen:  I was out of the Country for three months and did not know anything about this.  Maybe it happened years ago but I just now found out about it.

Mayor Throgmorton:  It started back in 2007 and it has been going on for a little while.  It is not just something that we just drew out of a hat and said we are going to do this.

Jeannie Hulen:  I have been looking through the records for the information and have not been able to find anything except for since the past few months that it has been brought up, since September 2009.

Mayor Throgmorton:  It was brought to the Parks Commission and to the City Council in 2007.

Jeannie Hulen:  Okay.

Mayor Throgmorton:  Thank you.

 

Speed Bumps on Pleasant Street

Cleta Terhune:  I have a little statement.  A few months ago, there was girl that went down our street,Pleasant Street, that got signatures on a petition to put Speed Bumps up.  They could not put one or two, there is four in the same little area and there is one right at the edge of our driveway which I think is a little excessive and a little high.  I don’t appreciate bouncing over them all day long for two or three car trips.  How many other streets in town have speed bumps?

Mayor Throgmorton:  The ones that requested it.

Cleta Terhune:  I do not see the necessity in it.  I do not even know if the petitioner lives there anymore and the biggest problem is that the people let the kids play in the street which was not good.  The only real speeders were law officers that went too fast down the street.  Not really that many problems and I think that there is two or three too many.  I have to come to a complete stop to thump over them.  It this is not good for my bad neck and back.

I am requesting that two or three of the speed bumps be taken out especially the one at the edge of our driveway.  There is one a few feet from the stop sign and people have said that is not even legal.  The speed bumps are not like that inFayetteville.

Alderman Harris:  Can we speak to that just to see how much it would cost for removal.  When we did come forward with that petition it wasn’t for that number of speed bumps and Butch has heard us regarding the number that were installed.  How much would it cost to take two speed bumps out?  There were reasons for that many but when they were put in.  We are now seeing that no longer anyone drives down that street causing excessive traffic on the other two streets.  The other point is that now the kids, of the parents that requested the speed bumps, are staying in the street instead of getting out of the way.

Cleta Terhune:  Well, that is what the kids were doing before.  They should play in the yards and keep out of the street.

Alderman Harris:  One or two speed bumps are what we were requesting.

Cleta Terhune:    The City got a little carried away.  There are four or maybe five because there is one around the corner.

Mayor Throgmorton:   We have had people tell us that they needed more.

Cleta Terhune:    Well they may not live on our street because we do not need more.

Alderwoman Lowry:  We have had requests for several other streets to have speed bumps.

Cleta Terhune:    Well, they can have them.

Alderwoman Lowry:  So it is how you look at it.

Mayor Throgmorton:  And it was more than two-thirds of the street that asked for the speed bumps.

Alderwoman Caudle:  That was my question, did you sign the petition?

 

Cleta Terhune:    No, I did not sign the petition and I told her that we did not need them.  I have not ever seen the girl before anyway and she was walking up and down the street that day, in the summer, and I told her I would not sign because we did not need them.  And pretty soon here we are with these speed bumps.  I do not see the necessity.  That is why we have law officers to stop people speeding. 

Mayor Throgmorton:  Thank you.

Reports

 

State of the City Report 2010

Mayor Jan Throgmorton: 

Once a year, it is the Mayor’s job to do the State of the City and let everybody kind of know what is going on and how things are operating.

West Fork is a first class city.  It is governed by a Mayor/Council government.  We have a City Manager, City Clerk, City Treasurer and Elected Judge.

We have seven (7) departments consisting of City Administration, Police, Fire, Streets, Library, Parks and Court.  Each Department has a department head.  The water Department is a separate entity and it is governed by a three member commission separately.

Our funding comes from several sources.  The main sources are based on our population.  Our budget for 2009 was $653,473.00.

STATE TURNBACK – was $131,346.02.  This comes from fuel taxes, our budget for that was $127,000.00.

FRANCHISE Monies were $90,165.49 and our budget was $84,750.00.  This money comes from all utility companies like AEP SWEPCO and cable and any utility that operates in West Fork.

COUNTYPROPERTY TAXwas $124,418.20 and our budget was $89,000.00.  This money goes to the General Fund to be used wherever it is needed.

FINES brought in $278,583.45 and our budget was $305,068.00.

PARK TAX – of one (1) percent is allocated to our park and can only be used for the Parks.  We paid $90,000.00 toward a Parks bond that we are paying off.

The REALITY of city funding was reduced Federal and State funds.  We had increased operating cost, increased cost of living and fuel cost, and increased cost of repairs and replacements.

The Water Department income was down about 30 percent, due to climate being wetter than usual and water demands were lower.  Cost measures required action to stay within the budget and they still managed to come in under budget.

Our Utility Department works closely with the Regional Planning Commission and other communities.  Our utilities department is constantly making the public aware of ways to cut cost and improve efficiency in their homes.  See attached.  There is a sheet that gets handed out on a regular basis and I left it on my desk.

They prepare a lot of information that is available to our people if they are interested in that.

Our CHALLENGES were to not shrink or reduce services, to try to maintain our staff, to develop efficient, economical and affordable future development plans, while addressing major problems in the city.  We had to fulfill high expectations using our existing budget, and plan to fund needed upgrades to buildings, utilities and parks, and increased operations efficiently.  We also tried to increase public awareness of what is going on, as well as, what is planned for the future.

With all of that being said I am happy to report that we came in $13,430.67 under budget for the overall city.

We retired the debt on a water department bond this past year.

We did an extensive review of the employee insurance package and were able to maintain existing coverage at a $10,000.00 savings for 2010.

We have a lot to be proud of in the City ofWest Fork.  First and foremost our employees are some of the best and most dedicated people you can find.  I have heard complaints about their benefits package, but, I am here to tell you that this city cannot afford to pay these folks what they are worth.  I am sure you have seen them working in very harsh conditions.  Our Administration, City Treasurer and City Manager sometimes work under extreme stress.  Our employees are staying on top of things with continued training and licensing.  Some trainings are mandatory and others are not, for example, Mr. Bartholomew volunteered to attend a leadership training that was not mandatory but it helps.  No matter what the job our people are always up to the task.

Our court and police department each took a hit in personnel due to budget cuts for 2010.   Fortunately we were able to let those being affected know ahead of time so they could find new jobs before the end of the year.

The Garden Market is thriving.  They offer more variety each season.

TheRenewableResourceCenterhas come a long way this year.  The property is mostly fenced, and they have a new building.  The Master Gardeners are also working on projects, and composting there.  Recycle totals for 2009 were 103,940 pounds with 23,040 pounds of cardboard and 39,960 pounds of mixed recyclables.  They logged 1,251 hours of volunteer man hours.  They were issued a grant from the 2009 Boston Mountain Solid Waste & Recycling in the amount of $23,853.00 to purchase a trailer and that is currently on order.  They are doing a great job.

Our parks continue to be some of the best and our director is working toward a greater variety of activities year round.

West fest continues to be a success.  It is a great place to visit with your neighbors and get acquainted with local talent.

The Library continues to grow adding new materials almost daily.  If you are not utilizing it, you are missing out.

The Street Department continues to work toward keeping our roads repaired and upgraded as funds allow.  They were extremely busy with street and utility right away clearances due to the ice and wind storms last year.

Our Police Department has worked hard together.  They were short manpower due to circumstances beyond their control, yet our city did not go unprotected.

Our court staff has stepped up to the challenge after losing one clerk and has done a good job of maintaining.

Our Fire Department has done a great job with the total 681 of calls and a total of 2,702 training and volunteer hours with 845 hours of those on medical calls.  The fire department has started an Explorer Program to train kids from 13 to 18 to be first responders and future firefighters.

We are committed to our community and continue to work toward bringing in new businesses.  I get asked about that all the time and trust me it is not that we are not thinking about it or working on it.   We have met with several companies but with the economy being in a slump that it is our recruiting efforts are really just laying ground work for the future.

We survived a flood and an ice storm.  We were prepared better than most cities our size.  There were many volunteer hours that helped get us through the ice storm.  Our Water & Sewer, Police and Fire Departments worked around the clock in harsh conditions keeping us safe and assisting the power companies to get us back up and running.  Our city was the first one inWashingtonCountyto receive our FEMA money, approximately $50,000 which was pretty awesome due to record keeping and knowing what to do ahead of time.  Butch and Kristie and everybody that worked on that did a fabulous job.  Our fire department was also one of the very few that received any funds at all from FEMA.  There were a lot of funds available but most of them did not keep records and get it done but ours did.  The ice storm brought out the best in our community.  All agencies worked hard together and there were a lot of neighbors helping neighbors as well.

After the ice storm we, meaning Mike Nelson, Mitch McCorkle, Butch Bartholomew and myself, started working on a simplified emergency plan.  In the event it is needed we will open the community center for a shelter, at no cost to the city.  Mr. Bartholomew was able to obtain a large generator that we can use for the shelter and that was a no cost to the city. We also have the permission from Mrs. Barrett at the school to use the showers at the activity center if needed.  This plan is of course a work in progress.

All in all we are in good condition and I believe we live in one of the most wholesome, fantastic communities that can be found.  I am proud to live here and count it a privilege to be involved in its government and am looking forward to great things in 2010.

Jan Throgmorton, Mayor

Court, Library, Parks, Police and Fire Department Reports on file.

No Business report was attached so it is included in the minutes.

City Manager Bartholomew:  We are late getting the report put together for several reasons.  The report that you have in front of you we had the USDA inspection of our wastewater and water facilities completed this month.  Had several water mains frozen or busted and pipes frozen that belonged to customers. 

The generator that Jan mentioned was through the Arkansas Rural Water Association and was grant funding by the Natural Resources Commission and they were selling six of those generators for the whole state and we were lucky enough to be able to get one stationed here at West Fork for this part of the area of the state. 

One of the information sheets that Jan referred to earlier, it just got in a different report.  It is in my report.  It has to do with energy efficiency.  The report talks about hot water heating and a lot of things that you can do to save.  Most of you have probably had this information before.  Small things add up and conserving water and saving you money.  Those are the things we want to keep doing a better job of keeping the public informed.

As for as the Street Department goes, the street crew has been busy with the snow plows, gravel and ice removal.  The guys have done a great job and never complained.  We have had our problems like everyone does but the city is not running out of money, is not running out of material like some other cities around.  Some of them have already used up their money for paving on gravel, ice and snow.  Thank goodness we were fortunate enough to budget for plenty of this so we are in great shape there.  We still have street maintenance and draining to complete.  I know you are still hearing complaints about us removing trees from road right of ways.  The electric company and utility companies are still in the process of doing that also.  That is not only the City doing all this tree cutting.  In fact, most of it is the power companies that have hired local private contractors to cut their right of ways out.  We are taken some out of the street right of ways and will continue to do that but that needs to be done for traffic safety hazards and visual impairments.  I know people do not like to see us cutting trees but we have no choice sometimes.

If the Council doesn’t mind, Ms. Turhune was talking about those speed bumps and if you remember, when the people brought the petition up police chief, myself and the other utilities went and looked at them and we came back and there were three speed bumps initially put in.  Then the people came back and said “No, that wasn’t enough”, so we went back and added two more.

So, originally there were three and they were located one on each end and one close to the center.  I think Justin asked the question of the cost to remove.  The cost to take those out is nothing except our time.  We just take a backhoe with a flat blade and just scrape them up and haul them away.  That is not really a concern.  The question is do we leave five or reduce it to three.

Mayor Throgmorton:  Since two-thirds of the people asked for the speed bumps it is only fair that we go back and poll them and see how many would like some taken out.

Alderman Harris:  I agree, the only thing is if you go back and look at the petition to see the specifics.  I was not re-polled when they came back to you the second time to put more in.  If you look at the original petition we did not sign for that many speed bumps.  We wanted to leave it up to your discretion.  It should be up to you the appropriate number of speed bumps.  We do have an issue on our street regarding the group of kids and our Police Chief is working hard on that issue and hopefully they are getting them off their street.

If you look at Riverwood, drivers are now speeding down that one and forgoingPleasant Streetbut I am not suggesting more speed bumps on more roads.

Alderman Drymon: I would be interested to know the Chief’s opinion on this.

Mayor Throgmorton:  We should talk to the Chief and Butch and let them go back out there and let them make the decision on what should stay or go.  We did entrust them with this decision in the first place.  I am like Rodney, I think we should have them go back out there and maybe take another look. 

Alderman Drymon:  I think, according to Butch, and I will not speak for the Chief, this sounds to me like four or five speed bumps is probably excessive and we do need to look again at this as far as how many are there and for the most part I think those were put in somewhat for our local traffic but a lot of that was put in for the out of town traffic that comes to the Ballpark and driving down Pleasant Street. 

Mayor Throgmorton:  That was the goal so we need to leave it up to the Chief.  I know that the Fire Chief does not like them because they are hard on the trucks.  I do not know anyone who likes the speed bumps but it is what was requested and we try to meet the need that was asked for.

Cleta Tehune:  I did not hear anything about the second request.

Police Chief Nelson:  What happened on that is that Butch and I went down there and decided on three speed bumps originally.  As soon as we got them installed, a few of the people, more than one, but not the whole block, immediately wanted more on the East end.  Every time we turned around they wanted more and so to appease these people we put in a couple more.  So that is what happened, you are never going to please everybody. 

Alderman Drymon:  When the original petition came in, all but one or two people on the street signed the petition.  It was a unanimous decision. 

Summary of further discussion:  Concern was voiced for this summer’s park traffic but overall the Council felt that five speed bumps was excessive and to have Chief Nelson and City Manager Bartholomew revisit the street and make a decision.  The Council was reminded that at the time, in 2009, the argument was “one child’s life is more important that inconveniencing drivers” so some speed bumps will stay.  Chief Nelson and the residents are working to keep the kids out of the street and working to address excessive speeds on all the streets.

City Manager Bartholomew:  Going on with the other business.  State Highway department, I have a noticed attached.  It lists the projects for the overall transit programs, long range plans, bridge and traffic signals.  It gives you a site that you can go online at Arkansashighways.com and find out what they have in respect to the 50,000 population which is your NPOs or transportation improvement programs for the northwestArkansas area.  You can go online and give them comments.  It lets you know any of the local meetings they are going to have and public hearing dates, etc.

Mayor Throgmorton:  Speaking of the Highway Department, I know we have had a lot of calls about the bridge.  Butch has been in contact with those people about fixing our bridge.  If anybody asks you, we are working on that we have to take it as they give it to us because it is not our road.  But it is not being ignored. 

City Manager Bartholomew:  Also attached is a housing units that has been added toNorthwest Arkansas.   It is 2000-2008 and if gives you a good indication of what the status of all the projects.  Includes Social and Economic Data.  Another attachment is a demographic profile of the city that was put together back in the 2000 Census.  As soon as we get the 2010 Census competed I can give you the same sheet that will compare all the items and see how we have changed as far as social characteristics, general population, economics, etc.  It will be good information to see what changes have taken place.  All this is put together for governmental purposes only.

Now, is there an annexation update?

City Attorney Hudson:  Yes, we have one in the pipeline, Clay Newcomb.  The court date for is February 23rd.  That should go through and we should have an ordinance for the March Council Meeting and that is all.

City Manager Bartholomew:  I do not have any other annexation that I am working on at this time.  I have talked to a couple people but they have not made up their mind about becoming a part of the City because they have reservations about going by rules and regulations that the City has and the County does not.  But, when you explain to them that their insurance will be less than one-half being in the City instead of being out of the city they reconsider.

The Recycle Trailer has been ordered that the Recycle group as us for and it will be paid for by Grant Monies.  The City will pay for the trailer and the Grant will pay the City back. 

The Census work continues, be sure and fill out all information that is sent to you and answer the questions and phone calls.  Some of you will just get a phone call.  If you would please just take the time and answer the questions you are helping all of us.  All the turnback monies from the Federal, State, and County will be based on our population.  So every person that gets missed in the City ofWest Fork,WashingtonCountywill get the money. 

March is when the census taking will begin.  A few people already got a long form to fill out.  Now it will be a long form, shorter form and some people will only get a phone call or door knocks.  They are trying to get the information anyway they can.  If they cannot get you by phone they will come by and knock.  In the past, it has been a problem because if someone does not answer the door the census taker does not come back.  If they do not get a response they label that house “vacant”.  In 2000, they decided we had 160 vacant houses according to the census people.  We protested that because we didn’t even have six vacant houses.  We protested that and it took two years to get that information corrected.

Mayor Throgmorton:  I know it is not on the list, but regarding the corner house, we are still gathering information for the attorneys inLittle Rock.  That is all we have to report.  We are giving them every piece of paper that they are asking for.  

 

Unfinished Business:  None.

 

New Business:

 

West Fest       Mayor Throgmorton:  We need to set the date for West Fest.  We have two people that are will to work West Fest and organize it.  Cassi Boyd said she would take this side of the street with the adults and vendors.  Dyanna Costa said she will take the other side of the street and work on that.  She is eighteen almost nineteen and said she would like to take on the kid’s stuff.

                        It will be for September.  It did not work at the same time as Blues, Bikes & BBQ but it was worth a try.  September 18th will be ideal because their will be a lot of people coming in anyway.

If the Council is in favor of that date and the people who have volunteered then we need to have a motion.

                        There was a motion to set the date of September 18, 2010 for West Fest and to appoint Cassi Boyd and Dyanna Costa as the Event Organizers.

                        Motion:  Julie Shafer

                        Second:  Justin Harris

                        Voice Vote:  Ayes:  Unanimous

                        The motion carried and the date of September 18, 2010 for West Fest and to appoint Cassi Boyd and Dyanna Costa as the Event Organizers was approved.

Mayor’s Comment:

Mayor Throgmorton:  I went to the Municipal League in January atLittle Rock and picked up some good information down there.  I felt like it was definitely worth my time to go.  Met a lot of people and got a lot of good information regarding things that we will be using as time goes by and just was real glad to go down there and represent West Fork.

                        The Recycle Trip, I am sure all of you have gotten an email about it forMarch 13, 2010.  I would like to ask all of you to please give serious consideration to going to that.  Sophie has put a lot of work into this.  She wants our City Council to be well educated on what is going on in other areas.  And on that note, also, we are getting asked a lot about curbside pick up for recyclables. We are checking into all of that.  That will be up to the citizens of West Fork because it is indeed going to be an expense.  We are gathering some information for that I know we have been asked about that and we are working toward that.  We are not ignoring it; we really are interested and want to make it happen if we can.  It just depends on what the citizens say about the cost of it.  We do not if it will be cost prohibitive, we will just have to wait and see.

ADJOURNMENTMotion to adjourn by Alderwoman Julie Shafer, second by Alderwoman Misty Caudle.  There being no objection, the meeting adjourned.

Respectfully,

Susan Cooney                                                              Jan Throgmorton

City Clerk                                                                    Mayor

___________________________________________________________

WestForkCityCouncil Minutes

March 9, 2010

 

 

CALL TO ORDER:  The Regular Meeting of the West Fork City Council was called to order at6:30 p.m. by Mayor Throgmorton in the conference room at theWestForkAdministrationBuilding.

MEMBERS PRESENT:      Rodney Drymon, Anita Lowry, John Foster, Jami Coker,

Julie Shafer, Misty Caudle, Justin Harris

MEMBERS ABSENT:        John Richard

OTHERS PRESENT:          Mayor Jan Throgmorton, City Clerk Susan Cooney, Business Manager Butch Bartholomew, City Treasurer Kristie Drymon, City Attorney Rusty Hudson, Police Chief Mike Nelson, Court Clerk Pauletta Welch, Head Librarian Joan Bachman, Parks Director Stephen Sprick, WFRRC Paul Libor

Audience:  Signature List on file.

Press: SteveFosterWhite RiverValleyNews

INVOCATION:  The meeting was opened with an invocation by Mayor Throgmorton.

 

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was led by the Mayor.

The Mayor asked that theRecycleCenterand West Fest be added to the Agenda.

Agenda           There was a motion to approve the agenda as amended to include reports from the Recycle Center and West Fest.

Motion:  Julie Shafer

Second:  Misty Caudle

Voice Vote:   Ayes:  Unanimous

The motion carried and the amended agenda was approved.

 Minutes           There was a motion to approve the February 9, 2009 minutes as mailed.

Motion:  Misty Caudle

Second:  Julie Shafer

Voice Vote:   Ayes:  Unanimous

The motion carried and the minutes of February 9, 2009 were approved as mailed.

 PUBLIC FORUM:  none.

 Department Reports on file.

 Court              Chief Court Clerk Pauletta Welch presented the court report for February.  The Court had 298 new citations, YTD 2010 596 new citations. Trials for the month were 184.  Disbursements $64,951.10.  The State allows the Court to keep $7,844.82 each month and from that we share $2,274.99 with the county which leaves $5,569.83 for the city’s share.

Library           Head Librarian Joan Bachman The library had a circulation of 7,022; 13 new library cards issued; 338 items added to the collection and 2,986 people entering the building.

Parks              Parks Director Stephen Sprick  The high school softball and baseball seasons have started.  Concession is underway and bathrooms are clean.  Good weather has helped me get the fields ready.  Meeting last Sunday for baseball and softball.  Coach’s meeting this Saturday; meeting with all West Fork Coaches 10:00am at theAdministrationBuilding.  Planning on two Fundraisers this year. If 250 tickets sold there will be a parade for the City ofWest Fork on the Naturals Field.   

           

Police              Chief Mike Nelson presented his report for February.  The department had 70 calls, 88 citations issued, 88 warrants of arrest.

                        Sgt. Nelson attended radar class and is certified for a five year period.  Letter is attached thanking Officer Ken Ingles for great police work.  Follow up on speedbumps onPleasant St..  A resident thought there were too many and the one near her driveway has been removed.  Three are left and that should be about right.

 

Fire                 Chief Mitch McCorkle:  printed report will be delayed due to illness in the secretary’s family.  Several firemen have attended different classes:  Scott Boyd Firefighter I and Firefighter II.  They are difficult to get with 180 hrs of training needed for each.  Six Months ago, we went to his graduation inRogers and we just recently received the diplomas.  Quite a few of the firemen have taken the National Incident Command System training.  It is required to have a 100, 200, and 700 for the regular firemen.  The Captains have to have another one.  300 and 400 that is required for the Chief.  Jan and Butch have to have it also.  AARP is conducting income tax preparation at the Fire Station on Tuesday nights and they are having good attendance.  Last week, I went to a Water Supply School in Siloam to learn how to load airplanes with water.  They plan to use some planes to fly out of Drake and hooking up to the fire hydrant or tank trucks to fill the planes.  Single engine planes 60 foot wingspan hauls 800 gallons of water and some smaller ones hold 600 gallons of water.  The same class will be held again at the airport.  The plane for us to use is stationed inHarrison and more are stationed inHot Springs.  The council congratulated Chief McCorkle on 50 years of service.

Renewable Resource Center: Paul Libor – For February we had total 9,660lbs. Thanks to the

city workers for the work on the Center.  We now take all scrap metal:  washing machines, lawn mowers, old BBQs; any type of metal but no electronics.  On a trial basis we will be offering space for free for garage sales from7a.m.untilnoon.  Fundraisers and Car Washes would also be possible.  Always looking for volunteers, we provide the gloves, drinks, cookies and safety vests.  Regarding the Saturday trip to theBostonMountainRecyclingCenter, Sophie Stephenson is looking forward to hosting the Mayor and Council Members. 

West Fest        Mayor Throgmorton:  There is nobody here for West Fest Committee but they have had a meeting and are organizing and planning and getting started with West Fest.  I think they are going to do a super job.

Business/

Utility Report Paul Libor was thanked for working so well with the City to get things done for the Recycling Center.  They picked out a trailer and the City pays first and the Grant reimburses the City.  Paul has been very helpful with the paperwork, etc.  Every month we plan to put energy and water conservation ideas into the Agenda Packet and it can really help with individual expenses and the city’s water usage.  Valve and Hydrant upgrades and leak detection are underway to maintain efficiency.  Street Dept.:  Bad weather potholes are being worked on as the ground conditions allow.  Tree removal continues.  Our city maps have been upgraded to give you an idea of our city limits.  Building Permit application came into questions during some legal proceedings so enclosed is something to show you the application process to get a building permit in the City of West Fork.  We have ordinances on the New Business Agenda to update our procedures and bring them in line with the State. The #413 and #414 ordinances will have to have emergency clauses added because they must be passed tonight.          Remember to fill out your census forms.  You do not have to fill it all out; at least complete the number of people in your home.  The Spring clean up May 14 & 15th free of charge to all City ofWest Fork residents only.  We have one annexation complete and ready to be voted on tonight. Community Center improvements:  a disconnect and a transfer switch for a generator hook up for use when the Center is an Emergency Shelter.  State Labor Department inspection:  found that we need more official safety training and the street employees will be going to a class in Johnson and one will be in West Fork.

 

Unfinished Business:  None.

 

New Business:

 

  1. Parks Director Stephen Sprick:  Requesting No Smoking Ordinance for West Fork Parks – I called Rusty Hudson in advance and after our last Parks Commission Meeting we would like to bring to the City Council a request to have an ordinance to ban smoking in our City Parks.  A fine could be involved to help enforce the policy.  We have a Parks meeting tomorrow night and at that time we can nail down the specifics; for instance will there be smoking allowed in the parking lot or have designated areas.  We would like something done before the season starts which is the end of April.  I have heard criticism from people visiting from other towns who have noticed smoking in our parks.  A No Smoking Ordinance could cause trouble makers to move on to another location.  The Parks Director would be the one to enforce the ordinance and if there are further disagreements then a Police Officer would ticket them.  A big sign announcing that there is no smoking in our City Parks with a city ordinance to back it up would probably take care of 90% of the problem.  This is something that most parks have.  Parks are a healthy environment and by allowing smoking it is sending a conflicting message. 

Jami Coker asked who would be enforcing the ordinance.

Stephen Sprick said that he would enforce the ordinance as he sees someone smoking.  If they put out the cigarette and do not offer resistance then that would be the end of it but if they continued to smoke then the police would be called to issue a ticket.

Julie Shafer asked if the Parks Commission would be banning open containers too; simply because of people putting alcohol in cans, etc. so that the alcoholics and the smokers would both be punished.

Stephen Sprick:  If people are drinking in the park then they are already breaking the law.

Julie Shafer:  How can you tell if they are putting alcohol in Coke cans or Sprite cans.

Stephen Sprick:  I cannot tell when people are hiding alcohol but I can see when people are smoking and blowing smoke in other people’s faces.

Julie Shafer:  If they are going around the building and smoking and it is in the open, it is not like they are in a building smoking around kids.  They are not on school property smoking around the kids.  It is in the open air.

Stephen Sprick:  Absolutely.  One thing that I saw in my research pertaining to an open area is:  why punish the 75% of nonsmokers for 25% who do.  People from other towns likeFarmington are coming to our parks and saying it looks trashy.

Rodney Drymon asked about the details of the Arkansas Clean Air Act.

Stephen Sprick:  I expected there to be a lot of questions about this issue which is why I want to get the process started tonight.  Rusty and I can look at this and see how specific we need to be.  This first step is to get the Council informed and in line with it.

Rusty Hudson:  I do not see a problem with this if it is what the council want to do.  You have to determine what the fine will be or what the penalty would be for violating it.  Need to figure out who will enforce it:  Parks director or police. 

Stephen Sprick:  I think having a big sign that has the ordinance number and No Smoking along with smaller signs around the park.  This is something that most parks have and when you go to a park it is meant to be a healthy environment.  When we have trouble with kids in the park it usually involves smoking.

Julie Shafer:  Don’t you think that this might deter a lot of people from renting the pavilion.

Butch Bartholomew pointed out that pavilions and other city owned structures on City Parks are already covered by non smoking provisions under state law.

Julie Shafer:  So no smoking is allowed in the pavilions even though they are outside?

Butch Bartholomew:  No smoking is allowed.

Stephen Sprick:  People do not smoke in the Concession Stand but you will go into a bathroom and can tell that someone was smoking a cigarette.  I know that in a building they are already not allowed to smoke but I want to put more signs around with this no smoking ordinance to back us up so people are aware that smoking is not allowed.

Mayor Throgmorton:  Do you all want to give him permission to pursue this and get information together.

Alderwoman Coker:  I think that is a great idea.  Talk to the Parks Commission tomorrow and get some ideas together. 

Stephen Sprick:  I can get something together and get it to Rusty next week.

Attorney Hudson:  I can draft the Ordinance.  Do you want to have it extend a certain number of feet outside the designated area and a $25.00 fine sounds reasonable.  Enforcement needs to be hammered out.

Rodney Drymon: asked Chief Nelson his opinion.

Chief Nelson:  suggested that other city no smoking ordinances be looked at.

Mayor Throgmorton:  I would think that the police would enforce it if it got beyond you asking them to put it out.  This way the Parks Director would not have to worry about citations and if it became a confrontation then that is a police matter anyway.

Rodney Drymon:  This would be that the ordinance is there and it would work like a speeding ticket.  If a driver speeds and no one sees then they don’t get caught but if a police officer sees the speeder they get a ticket.

Motion to have Parks Commission draft an Ordinance for No Smoking in the West Fork City Parks.

Motion:  John Foster

Second:  Misty Caudle

A discussion followed asking if each instance needs a no smoking ordinance or if there can be an ordinance to include all city property and parks.  The motion was amended to include all city property and parks.  The police would be the ones enforcing the ordinance.  The Parks Director would not write tickets.

There was a motion to direct the Parks Commission to draft an Ordinance for No Smoking on all West Fork City Property and Parks.

Motion:  John Foster

Second:  Anita Lowry

Voice vote:  Unanimous

The motion carried to direct the Parks Commission to draft an Ordinance for No Smoking on all West Fork City Property and Parks.

  1. Ordinance #412

An ordinance to adopt various international codes relating to inspection activities of the City of West Fork, Washington County, Arkansas, and enforcement of building provisions as provided in said codes.

 

Motion to read ordinance #412 once in its entirety and suspend the rules for the second and third reading.

Motion:  Julie Shafer

Second:  Misty Caudle

Voice vote:  Unanimous

The motion carried to read ordinance #412 once in its entirety and suspend the rules for the second and third reading.

Mayor Throgmorton read Ordinance #412 in its entirety one time and title only a second and third time.

 

Motion to pass ordinance #412.

Motion:  Julie Shafer

Second:  Jami Coker

Voice vote:  Unanimous

The motion carried to pass ordinance #412.

 

  1. Ordinance #413

An ordinance amending Chapter 11.28; with reference to section 11.28.08, 11.28.15, of the City Code Book of the City of West Fork, Arkansas, with respect to the building code within the City of West Fork.

 

Motion to read ordinance #413 once in its entirety and add emergency clause and to suspend the rules and read by title only for the second and third reading.

Motion:  Julie Shafer

Second:  Misty Caudle

Voice vote:  Unanimous

The motion carried to read ordinance #413 once in its entirety and add emergency clause and to suspend the rules and read by title only for the second and third reading.

 

Mayor Throgmorton read Ordinance #413 in its entirety one time with an emergency clause and title only a second and third time.

 

 

Motion to pass ordinance #413.

Motion:  Julie Shafer

Second:  Jami Coker

Voice vote:  Unanimous

The motion carried to pass ordinance #413.

 

  1. Ordinance #414

An ordinance confirming the annexation to the City of West Fork, Arkansas of certain property owned by Clay Newcomb.   

           

Motion to read ordinance #414 once in its entirety and add emergency clause and to suspend the rules and read by title only for the second and third reading.

Motion:  Julie Shafer

Second:  Misty Caudle

Voice vote:  Unanimous

The motion carried to read ordinance #414 once in its entirety and add emergency clause and to suspend the rules and read by title only for the second and third reading.

 

Mayor Throgmorton read Ordinance #414 in its entirety one time with an emergency clause and title only a second and third time

 

Motion to pass ordinance #414.

Motion:  Justin Harris

Second:  Misty Caudle

Voice vote:  Unanimous

The motion carried to pass ordinance #414.

 

Mayor Throgmorton Comment:  At this point, I want to go back a little bit back up to what Butch was talking about in his report about the shelter.  We did have the opportunity to have to prepare a shelter and we did that.  And that was why he went ahead and completed and got that so that it could be easily switched over.  It was not a problem to have the generator, we have people that were capable of connecting that but this is just to simplify things. 

We’ve talked a lot about emergency management.  The last two Saturdays I have taken the NIMS classes which is the National Incident Management Systems.  I have done that for two Saturdays in a row at the EOC which is theEmergencyOperationsCenter. 

But we did prepare a shelter and I would like to clarify a few things about that.  It was on all the TV stations, we spent a whole afternoon, three of us here in the office, calling all our elderly that live in West Fork and letting them know that that would be available to them if their power went out so that they would not have to worry and gave them the number to call.  And told them that we would get someone either a police or firemen or somebody would come and get them if they could not get in themselves.  It was listed with the EOC, with the American Red Cross so it was out there and people knew besides the fact that we made the extra effort to contact people in town.  So, in the event that that happens again, it will also be listed in all those areas again, we will again contact our elderly just to remind them just so they know that they have a place that they can go to and be safe.  But we did, and I want to thank Butch for taking care of that and getting that so that it would be a simple process for us. 

We still have the food stored here at the City that we had bought to prepare for that.  That was donated by a local church and we still have it stored in the event that we get through March at least.  We have seen eighteen inches of snow in March so we are hoping and praying that won’t happen and that spring is really here but we are prepared in the event that it is not. 

So I just wanted you all to know.  It was said that it was just seen on Facebook that is not true.  It was on Facebook, I am on Facebook and I put it on there for those who do read it.  But it was also covered very widely throughout the county so if you didn’t see it you just need to know it was done.  There are more classes coming up and I will be attending those classes to have us be prepared.  I know a lot of them Butch has already attended.  We are trying to do everything that we can to make sure that our City is taken care of and that we dot all our i’s and cross all our t’s when it comes to anything that might happen in a disaster so that we are covered.

Butch Bartholomew:  We have the information display sign in front of the City Administration Building and we will put the shelter location and the sign at the Community Center so that people who are driving around and don’t hear the information can see it on the signs.

Mayor Throgmorton:  Well it was on the news before the weather hit, in the event, so that people had the opportunity of knowing ahead of time it was on all TV stations.  We try to get the word out there we want to take of our citizens that’s what we are here for so I just wanted you guys to know that that was not an entirely true statement.  Thank you to everyone that did come and I will entertain a motion to adjourn.

ADJOURNMENTMotion to adjourn by Alderwoman Julie Shafer, second by Alderwoman Misty Caudle.  There being no objection, the meeting adjourned at7:46pm.

 Respectfully,

 Susan Cooney                                                             Jan Throgmorton

City Clerk                                                                   Mayor

__________________________________________________________

WestForkCityCouncil Minutes

April 20, 2010

 

 

CALL TO ORDER:  The Regular Meeting of the West Fork City Council was called to order at6:30 p.m. by Mayor Throgmorton in the conference room at theWestForkAdministrationBuilding.

MEMBERS PRESENT:      Rodney Drymon, Anita Lowry, John Richard, John Foster,

Joan Wright, Julie Shafer, Misty Caudle, Justin Harris

MEMBERS ABSENT:        None

OTHERS PRESENT:          Mayor Jan Throgmorton, City Clerk Susan Cooney, Business Manager Butch Bartholomew, City Treasurer Kristie Drymon, City Attorney Rusty Hudson,

Fire Chief Mitch McCorkle, Police Chief Mike Nelson, Court Clerk Pauletta Welch,

Head Librarian Joan Bachman, Parks Director Stephen Sprick, WFRRC Paul Libor,

Heritage GardensFrancesHime

Audience:  Signature List on file.

Press: DelcieKincaidWashingtonCountyObserver,SteveFosterWhite RiverValleyNews

INVOCATION:  The meeting was opened with an invocation by Mayor Throgmorton.

 

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was led by the Mayor.

The Mayor asked that the No Smoking Ordinance No. 415 be added to the Agenda as New Business.

Agenda           There was a motion to approve the agenda as amended to include Ordinance No. 415 – No Smoking in City Parks.

Motion:  Julie Shafer

Second:  Misty Caudle

Voice Vote:   Ayes:  Unanimous

The motion carried and the amended agenda was approved.

Minutes           There was a motion to approve the March 9, 2009 minutes as mailed.

Motion:  Misty Caudle

Second:  Julie Shafer

Voice Vote:   Ayes:  Unanimous

The motion carried and the minutes of March 9, 2009 were approved as mailed.

 

 

Mayor Throgmorton presented Ms. Joan Wright to the City Council for approval to fill the open Council seat in Ward Four Position One.  Ms. Wright would be replacing Ms. Coker who resigned March 2010.

Ms. Wright gave the Council Members her current resume and introduced herself. 

Joan Wright:  First of all, I am honored to be here and honored to be asked to fill in on our Council.  Everything you need to know is on the resume, in black and white on one sheet of paper.  I have been a classroom teacher since 1966 until June of 2007 when I retired.  I have lived in West Fork since 1990, I own my own home, I have taught in West Fork schools since 1985, I love this town, I love finding out about its history.  I have grown to very rabidly love its people.  It is neat to go to Wal-Mart or Super Foods and see kids of kids that I have taught.  It is fun watching kids grow up and take their place in the community and the world and know that I had something to do with the direction they are taking.

Mayor Throgmorton:  Does anyone have any questions?

Alderman Harris:  What do you hope to bring to this Council?

Joan Wright:  An understanding of government having taught U.S. Government and Civics for many, many years; a sense of fairness and justice; a sense of wanting what is best for the community.  I am excited at the prospect of being a part of something bigger than anything else, with the possible exception of Girl Scouts, that I have ever been a part of.

Alderwoman Caudle:  How did you find out the position was open?

Joan Wright:  When Mayor Throgmorton asked me if I would be willing to serve.  My first reaction was:  you’re kidding; surely you can find someone better qualified.  She said your qualifications are you live in the right area and I am over eighteen.

Mayor Throgmorton:  Joan has lived here for a very long time and I have known her to be an attribution to this community for a lot of years.  Can I entertain a motion to approve?

Alderwoman Caudle:  Did we advertise this at all?  This has nothing to do with you, Joan; it is not fair to the community if we have not even put it out on the kiosk or anything whatsoever.

Mayor Throgmorton:  It has been out there.  It has been on the internet, it has been in the newspaper.

Alderwoman Caudle:  So nobody came forward?

Alderwoman Shafer:  I saw it and actually it was in the Washington Observer too.

Mayor Throgmorton:  Nobody volunteered. 

Butch Bartholomew:  Well there were some volunteers but nobody in Ward Four. 

Alderman Richard:  Is this one of the spots that is up for election in November?

Mayor Throgmorton:  No, this one is going to continue on for two more years.  The number two spots are up for election in November 2010. 

Alderwoman Caudle:  Have we thought about doing background checks on people of any sort; anything that might pop up on the computer?

Mayor Throgmorton:  We have not done that ever on anybody.

Alderwoman Caudle:  Is this something we might need to consider?

Mayor Throgmorton:  It may be something we could talk about later at some point.

Butch Bartholomew:  We do that on employees but not for committee appointees or council people. 

Alderman Harris:  Any elected official cannot have a felony record anyway.

Joan Wright:  May I interject?  A couple of years before I retired, everyone in the school district had a background check automatically.

Alderwoman Caudle:  Right and I said this had nothing to do with you personally; I am trying to discuss a few things that needed, I thought, to be brought up.

Mayor Throgmorton:  That is something that we would need to put on our Agenda and discuss as a council for sure.

Alderman Harris:  to Ms. Wright:  You taught civics and U.S. Government?  That is a good qualification.

There was a motion to appoint Ms. Joan Wright to the West Fork City Council.

Motion:  Julie Shafer

Second:  John Richard

Voice vote:  Unanimous

The motion carried to appoint Ms. Joan Wright to the West Fork City Council.

 

Mayor Jan Throgmorton swore in Ms. Joan Wright to the West Fork City Council:  Ward Four, Position One.

PUBLIC FORUM: 

Caroline Smith:  Your honor, Mayor and all the honorable Council men and women.  I want to commend you on the Council appointment.  I did see it in the Washington Observer.  I am so happy that this lawsuit, through three Mayors and countless questions, has finally dropped.  Praise the Lord and pass the ammunition.  When Butch gets to heaven he is going to have an extra star in his crown because it is not going to be paperwork and so will Jan; and none of you faded.  I am just so glad to be back home; it has been a long and hard winter and I cannot tell you how glad I am to be back home.  When you go around and people say, “Where have you been?  We missed you.”  It is like the whole community is taking care of Ms. Caroline because she doesn’t have any family close.

Carl Underhill:  I want to find out who my Aldermen are because I wasn’t sure what Ward I am in.  (It was established that Mr. Underhill is in Ward #2 with Alderwoman Misty Caudle- Position One and Alderman Justin Harris- Position Two).

 

Department Reports on file.

 

Court              Chief Court Clerk Pauletta Welch presented the court report for March.  The Court had 343 new citations, YTD 2010 939 new citations. Trials for the month were 206.  Disbursements $56,122.09.  The State allows the Court to keep $7,844.82 each month and from that we share $2,274.99 with the county which leaves $5,569.83 for the city’s share.

Library           Head Librarian Joan Bachman The library had a circulation of 6,985; 15 new library cards issued; 266 items added to the collection and 3,235 people entering the building.

Parks              Parks Director Stephen Sprick  Monday will be the first games.  The first week starts slow but then we will be having games four nights a week and double headers.  I went down to Mountainburg last week and talked them into coming up here and playing a Jamboree on Saturday, May 1st.  It will give our team an opportunity to play someone we usually don’t play.  We will go to them May 8th.  The Parks and Recreation Commission are recommending that the City Council approve Doug Pope to fill an open seat. 

                        Several Council Members and Mayor Throgmorton spoke well of Doug Pope.

 

There was a motion to approve Doug Pope to the Parks and Recreation Commission.

Motion:  Julie Shafer

Second:  Justin Harris

Voice vote:  Unanimous

The motion carried to approve Doug Pope to the Parks and Recreation Commission.

           

Police              Chief Mike Nelson presented his report for March.  The department had 74 calls, 78 citations issued, and 82 warrants of arrest.

Alderman Richard:  Have you been getting a lot of calls about roaming animals? 

It seems like there are a lot more than usual.

 

Chief Nelson:  Not more than usual but there were a couple in your area.  I issued citations

for two dogs, owned by two different people, who attacked a third dog and killed it. The owner

was, understandably, upset.

Alderman Harris:  Other cities are addressing the K-2 synthetic marijuana is this something

we need to address?

 

Chief Nelson: There was a case where we issued citations at the park near you but that was not K-2.  They tried to tell us it was K-2 but it was marijuana.

 

Fire                 Chief Mitch McCorkle presented his activity report for March 2010.  35 responses for a total of 181.44 hours.  One training session for 39 hours and 11 office hours for a total of 231.44 hours in March.

                        Two trucks were banged up when we were working a wreck between here andGreenlandduring the recent ice storm.  We had two trucks behind the ambulance.  We use those trucks to keep the traffic off of us.  We get criticized for that because we often block a lane but at that particular time three of our people and a paramedic and EMT were putting a patient into the ambulance and the fire truck was right behind it and the medic truck behind the fire truck.  A car came over the hill on the ice too fast, following too close, lost control and spun around hit the medic truck and then the fire truck.  If those vehicles had not been in those positions then we would have some people killed or hurt real bad so I think everyone realizes now that that is the method to use.  The State Police, a lot of times, try to make us move the trucks.  They don’t get out in front of traffic and we are not going to either, especially when the bridge is solid ice and a person can hardly stand up.

                        The Medic Truck is now fixed and we are still waiting to start on the Fire Truck.  State Farm cannot decide to total out the vehicle or have it fixed.  The repair estimate is $13,000.  Any questions?

Renewable Resource Center: Paul Libor – For March we had a total of 7,800lbs. of

recyclables.  Slow month because of the snow and bad weather.  Our new trailer will be ready tomorrow.

Heritage Gardens:  Frances Hime – Passed out a report on Progress of theHeritageGardens

and Watershed Clean-up.  This is a report onHeritageGardensat theRecyclingCenter.  Thuja Green Giants are being planted on north side as a screen.  Composting bins are built.  Meeting Saturday at the RenewableResourceCenter.  Grass Clippings need to be in a bag.  We need grass clippings for our compost and garden soil. Leaves need to be in plastic bags or a sturdy container so they do not blow all over the place.  The layout of the vegetable beds will probably be done at the last week of April.  We have received questions about the Community Gardening and the way in which the community garden will be used.  It will be worked out and will be brought to the Council for approval.  Some of the community garden will be available to the residents here in West Fork and the rest of it will be used for educational purposes for the school.  We have had some donations which are great.

The Watershed Clean-Up will be Saturday,June 5, 2010,8am to 1pm.  Once again we will be atRiversidePark.  We are currently meeting with several watershed groups, businesses and organizations that have committed to the clean-up.  I will be updating you next month.

The Garden Market keeps trying to open up but it keeps raining and raining.  Hopefully we will have someone there.  We have added new vendors this year and will be accepting VISA cards, EBT (food stamp cards) and a new state senior nutrition program that will have a card and we hope to implement that.

West Fest        Mayor Throgmorton:  No report for West Fest.  We are talking to someone right now to fill Diana Acosta’s spot.  She was going to do the children’s side but she will be going away to college.  So we will have a report next month including the St. Jude’s Walk.  West Fest will be September 17th, 18th, and 19th.

Business/

Utility Report Make sure everyone fills out the census forms.  If you have a P.O. Box then you will not receive a census form.  To avoid a personal visit from the census workers you can get a form at City Hall to fill out and send in.  For the update on280 W. Main Street I will hand it over to Rusty.

 

Rusty Hudson:  We all attended a settlement conference in Federal Court three or four weeks ago.  There was a lot of back and forth.  The Federal Magistrate basically acted as a mediator.  Settlements went back and forth and eventually we reached a point where Mr. Caudle agreed to dismiss his lawsuit against the City if we would agree not to try to recover on our lien. We did a cost benefit analysis, factored in how much it would cost for attorney fees for the city to go forward with a jury trial or just end the entire matter.  We took a vote and decided to settle the case and that is what we did.  The City is not going to try to recoup the lien costs for tearing down the building in exchange for Mr. Caudle dismissing his lawsuit against the City.  That is it, the case is over with.  That’s it in a nutshell.

Alderwoman Wright:  In regards to the Census in the City ofWest Fork, have you run into language barriers?

Butch Bartholomew: I do not work directly with the census bureau.  They have had representatives here to work with people directly.

Treasurer Drymon:  I have not heard of any problems.  We have forms here available in about five different languages and the lady that was here to answer questions said that she can get the forms in about 52 different languages.

Butch Bartholomew:  West Fork is one of the sites that were chosen and we allow them to use part of City Hall to help with any problems that people may have and so far it has worked out.

 

Unfinished Business: 

  1. A.    Ordinance No. 415 

Adopting regulation 12.08.23.  No Smoking within a City Park.

 

Motion to read Ordinance No. 415.

Motion:  Julie Shafer

Second:  John Richard

Voice Vote:  Unanimous

The motion carried to read Ordinance No. 415.

 

Mayor Throgmorton read Ordinance No. 415 one time through in its entirety.

Alderwoman Caudle:  Why did we decide to allow smoking in the parking lot of the parks?  Why not ban smoking from the parking lot too? 

Attorney Hudson:  I think the Parks and Recreation Commission discussed that issue and came up with that.

Parks Director Sprick:  Misty, at our meetings we had some people come and discuss it and we felt like it was a give and take type thing.  The Commission itself, I think, would be okay with going to no smoking anywhere in the Parks.  With what we have here the Commission met last night and they passed this as what they want to send to the Council. They are happy with this, they want to look at it and maybe see how it goes for a year and if this is something that completely stamps it out in itself then we will be fine with it there.  If it is still a huge problem then we can go into the future and maybe amend it to something else.  Last night, they went ahead and said this is something that they liked.

Mayor Throgmorton:  It was discussed at the last meeting too that it is to protect the children and the families and those who want to smoke still have a place to go smoke.  However it still protects the children from having to sit through that and people with allergies, etc.  It is definitely a give and take situation and that is why it is worded the way it is.

Alderman Harris:  I was at the meeting last night and Stephen did state it correctly but they did also ask me to state that there choice would be not to have smoking in the whole City Park including the parking lot but that they wanted to give it a trial basis to see how it will be in the parking lot.  My suggestion is what it is going to be like for the kids as they go through the parking lot.  But that might not even be a problem.

Mayor Throgmorton:  It can be revisited once it is approved.  There could be a designated section of the parking lot where you could go smoke.  Like it is in Silver Dollar City and other places where there are children.

Alderwoman Lowry:  TheUniversity ofArkansas is enacting theirs in July 2010.  They gave a year advance notice.  It is under the Environment Clean Act.  It kicks in July and you cannot smoke anywhere on the campus.

Mayor Throgmorton:  Well this is a “meet them halfway” for now.

Alderwoman Lowry:  The U of A gave that a year to get people used to the new situation.

Alderwoman Wright:  Will there be receptacles for cigarette butts?

Mayor Throgmorton:  We will have to come up with those, yes. They will definitely need them down there.  We have to read it three times right?

Attorney Hudson:  We can have a motion to suspend the rules and read it a second and third time by title only.

Motion to suspend the rules and read Ordinance No. 415, by title only, a second and third time.

Motion:  Julie Shafer

Second:  John Richard

Voice Vote:  Unanimous

The motion carried to suspend the rules and read Ordinance No. 415, by title only, a second and third time.

 

Mayor Throgmorton read Ordinance No. 415, by title only, a second and third time.

Motion to approve Ordinance No. 415.

Motion:  Julie Shafer

Second:  Joan Wright

Roll Call Vote:  Drymon: No, Lowry: Yes, Richard: Yes, Foster: Yes, Wright: Yes, Shafer: Yes, Caudle: Yes, Harris: Yes

Motion to approve Ordinance No. 415 passed 7 to 1.

 

Carl Underhill:  I never saw any notice where the public could have any input on this ordinance that you are going to pass.  You are just taking a little more of a guy’s freedoms away every time you have a meeting up here and I cannot go along with it. I do not smoke but, I do not think it is right for a few of us to tell other people they cannot smoke anywhere.  Next, it will be the City ofWest Fork. 

Alderwoman Shafer:  That is why they agreed to allow smoking in the parking lots

Mr. Underhill.  I went to the meeting and I am one of the smokers.  I also had a friend with

me who is a nonsmoker and it went back and forth at that meeting for thirty minutes.

Carl Underhill:  I did not see any invite to that particular meeting. 

 

Alderwoman Shafer:  For some reason the meeting dates are not put up there as a reminder like for the Council Meetings but the Parks meetings are the second Monday of the month.

Carl Underhill:  You know I walk that park everyday and I do not see more than a few cigarette butts but there is dog poop every ten feet.  And nobody is saying anything about that.  I don’t want to outlaw taking dogs to the park but a spot where there are bags for people to use to pick their dog poop up might be nice.

Mayor Throgmorton:  Anything that happens at the park needs to go through the Parks Commission and they make the recommendation for the Council to approve it. 

Carl UnderhillI do not want to make any recommendations I am just using that as a reference to everybody picking on smokers.  I do not smoke, but I am tired of people picking on the people who pay the biggest part of the taxes around here.

Mayor Throgmorton:  Point taken.

 

Carl Underhill:  Who is going to enforce this Ordinance?

Alderman Harris:  What is the answer to Mr. Underhill’s question?

Mayor Throgmorton:  The Park’s Director would be the first person that it would go to.

Director Sprick:  When I am at the Park and someone is sitting there smoking a cigarette next to the kids that are down there I am going to politely ask them to put it out.  If they refuse and absolutely think that they need to keep lighting up then I will call Chief Nelson or the Police Department and the officer on patrol will do as the ordinance says and write them a $25.00 fine.

There will be a sign at the entrance and anywhere else that is needed.

 

 

New Business:

  1. A.    Proclamation

 

Mayor Throgmorton:  If you all look, there should be some copies of an invitation.  We are having a celebration for our Fire Chief.  We sort of hid it because we had a surprise coming and we did not want to blow the surprise.  So we did not say too much about it for his fifty year celebration.  There is a celebration.  It has been checked out; he has been our Chief for fifty years.  Fire Chiefs International has checked it out and confirmed that he is the only Chief ever to be a Chief for fifty years.  So we are having a celebration in his honor and that will be to honor the fifty years and his work.  That will beSaturday, April 24, 2010 at the Community Center from4 to6pm.  There should be some invitations out there on the table; please feel free to take one.  That is sponsored by the City ofWest Fork, the West Fork Fire Department andWashingtonCounty.  There have been several departments involved fromWashingtonCounty helping to make that happen.  We just want to appreciate that we are fortunate enough to be the only town inAmerica that gets to have that honor.  The only one.  We do have a proclamation for that day.  You all have that there in front of you.  The County is doing one as well.  I would like to read that at this point.

A motion was made to read the proclamation.

Motion:  Julie Shafer

Second:  Justin Harris

Voice vote:  Unanimous

The motion carried to read the proclamation.

 

Mayor Throgmorton:  The proclamation reads:

 

Whereas onMarch 1, 1960, the West Fork Fire Department was established

and Thomas Mitch McCorkle a co-founder of the department was appointed Fire Chief and has remained in this position and has been an invaluable official of the

City of West Fork for Fifty Years.

Whereas Thomas Mitch McCorkle has been a leader in the safety and health

of the citizens of West Fork and the surrounding area and has extensive knowledge of the emergency system, people and families in the area under his personal care and responsibility.

Therefore, be it resolved by the Council of the City ofWest Fork

that the Council thereby recognizes and thanks

Chief Thomas Mitch McCorkle

for his personal and professional ongoing dedication

to the City and surrounding area.

Whereas let it be known that the 24th day of April, 2010,

shall be declared as the day recognizing Chief and Mrs. Thomas Mitch McCorkle

for their outstanding dedication and service.

 

It has been a team effort so we wanted to be sure that we recognize Mrs. McCorkle or Henri as everybody knows her, for the years of service that she has put in to the dedication of that.  So it will be Chief and Mrs. Thomas Mitch McCorkle Day,Saturday April 24, 2010.

A motion was made to pass the proclamation.

Motion:  Julie Shafer

Second:  Misty Caudle

Voice vote:  Unanimous

The motion carried to pass the proclamation.

 

Mayor Throgmorton:  We would like to invite everybody to come out and join us there are still a few surprises.  This has been kept under wraps.  He did not know about it until a few days ago and that was just because we had to do the proclamation tonight or he would not have quite known yet.  It is a chance for everybody to say thank you so we ask you to come out it is going to be a very entertaining and fun afternoon and join us for that event.  This City does say thank you to him and all the volunteers and people that put their effort in to all these things.  With that I will entertain a motion that we dismiss.

 

ADJOURNMENTMotion to adjourn by Alderwoman Julie Shafer, second by Alderwoman Misty Caudle.  There being no objection, the meeting adjourned at7:45pm.Respectfully,

 Susan Cooney                                                             Jan Throgmorton

City Clerk                                                                   Mayor

___________________________________________________________

WestForkCityCouncil Minutes

April 20, 2010

 

 

CALL TO ORDER:  The Regular Meeting of the West Fork City Council was called to order at6:30 p.m. by Mayor Throgmorton in the conference room at theWestForkAdministrationBuilding.

MEMBERS PRESENT:      Rodney Drymon, Anita Lowry, John Richard, John Foster,

Joan Wright, Julie Shafer, Misty Caudle, Justin Harris

MEMBERS ABSENT:        None

OTHERS PRESENT:          Mayor Jan Throgmorton, City Clerk Susan Cooney, Business Manager Butch Bartholomew, City Treasurer Kristie Drymon, City Attorney Rusty Hudson,

Fire Chief Mitch McCorkle, Police Chief Mike Nelson, Court Clerk Pauletta Welch,

Head Librarian Joan Bachman, Parks Director Stephen Sprick, WFRRC Paul Libor,

Heritage GardensFrancesHime

Audience:  Signature List on file.

Press: DelcieKincaidWashingtonCountyObserver,SteveFosterWhite RiverValleyNews

INVOCATION:  The meeting was opened with an invocation by Mayor Throgmorton.

 

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was led by the Mayor.

The Mayor asked that the No Smoking Ordinance No. 415 be added to the Agenda as New Business.

Agenda           There was a motion to approve the agenda as amended to include Ordinance No. 415 – No Smoking in City Parks.

Motion:  Julie Shafer

Second:  Misty Caudle

Voice Vote:   Ayes:  Unanimous

The motion carried and the amended agenda was approved.

Minutes           There was a motion to approve the March 9, 2009 minutes as mailed.

Motion:  Misty Caudle

Second:  Julie Shafer

Voice Vote:   Ayes:  Unanimous

The motion carried and the minutes of March 9, 2009 were approved as mailed.

 

 

Mayor Throgmorton presented Ms. Joan Wright to the City Council for approval to fill the open Council seat in Ward Four Position One.  Ms. Wright would be replacing Ms. Coker who resigned March 2010.

Ms. Wright gave the Council Members her current resume and introduced herself. 

Joan Wright:  First of all, I am honored to be here and honored to be asked to fill in on our Council.  Everything you need to know is on the resume, in black and white on one sheet of paper.  I have been a classroom teacher since 1966 until June of 2007 when I retired.  I have lived in West Fork since 1990, I own my own home, I have taught in West Fork schools since 1985, I love this town, I love finding out about its history.  I have grown to very rabidly love its people.  It is neat to go to Wal-Mart or Super Foods and see kids of kids that I have taught.  It is fun watching kids grow up and take their place in the community and the world and know that I had something to do with the direction they are taking.

Mayor Throgmorton:  Does anyone have any questions?

Alderman Harris:  What do you hope to bring to this Council?

Joan Wright:  An understanding of government having taught U.S. Government and Civics for many, many years; a sense of fairness and justice; a sense of wanting what is best for the community.  I am excited at the prospect of being a part of something bigger than anything else, with the possible exception of Girl Scouts, that I have ever been a part of.

Alderwoman Caudle:  How did you find out the position was open?

Joan Wright:  When Mayor Throgmorton asked me if I would be willing to serve.  My first reaction was:  you’re kidding; surely you can find someone better qualified.  She said your qualifications are you live in the right area and I am over eighteen.

Mayor Throgmorton:  Joan has lived here for a very long time and I have known her to be an attribution to this community for a lot of years.  Can I entertain a motion to approve?

Alderwoman Caudle:  Did we advertise this at all?  This has nothing to do with you, Joan; it is not fair to the community if we have not even put it out on the kiosk or anything whatsoever.

Mayor Throgmorton:  It has been out there.  It has been on the internet, it has been in the newspaper.

Alderwoman Caudle:  So nobody came forward?

Alderwoman Shafer:  I saw it and actually it was in the Washington Observer too.

Mayor Throgmorton:  Nobody volunteered. 

Butch Bartholomew:  Well there were some volunteers but nobody in Ward Four. 

Alderman Richard:  Is this one of the spots that is up for election in November?

Mayor Throgmorton:  No, this one is going to continue on for two more years.  The number two spots are up for election in November 2010. 

Alderwoman Caudle:  Have we thought about doing background checks on people of any sort; anything that might pop up on the computer?

Mayor Throgmorton:  We have not done that ever on anybody.

Alderwoman Caudle:  Is this something we might need to consider?

Mayor Throgmorton:  It may be something we could talk about later at some point.

Butch Bartholomew:  We do that on employees but not for committee appointees or council people. 

Alderman Harris:  Any elected official cannot have a felony record anyway.

Joan Wright:  May I interject?  A couple of years before I retired, everyone in the school district had a background check automatically.

Alderwoman Caudle:  Right and I said this had nothing to do with you personally; I am trying to discuss a few things that needed, I thought, to be brought up.

Mayor Throgmorton:  That is something that we would need to put on our Agenda and discuss as a council for sure.

Alderman Harris:  to Ms. Wright:  You taught civics and U.S. Government?  That is a good qualification.

There was a motion to appoint Ms. Joan Wright to the West Fork City Council.

Motion:  Julie Shafer

Second:  John Richard

Voice vote:  Unanimous

The motion carried to appoint Ms. Joan Wright to the West Fork City Council.

 

Mayor Jan Throgmorton swore in Ms. Joan Wright to the West Fork City Council:  Ward Four, Position One.

PUBLIC FORUM: 

Caroline Smith:  Your honor, Mayor and all the honorable Council men and women.  I want to commend you on the Council appointment.  I did see it in the Washington Observer.  I am so happy that this lawsuit, through three Mayors and countless questions, has finally dropped.  Praise the Lord and pass the ammunition.  When Butch gets to heaven he is going to have an extra star in his crown because it is not going to be paperwork and so will Jan; and none of you faded.  I am just so glad to be back home; it has been a long and hard winter and I cannot tell you how glad I am to be back home.  When you go around and people say, “Where have you been?  We missed you.”  It is like the whole community is taking care of Ms. Caroline because she doesn’t have any family close.

Carl Underhill:  I want to find out who my Aldermen are because I wasn’t sure what Ward I am in.  (It was established that Mr. Underhill is in Ward #2 with Alderwoman Misty Caudle- Position One and Alderman Justin Harris- Position Two).

 

Department Reports on file.

 

Court              Chief Court Clerk Pauletta Welch presented the court report for March.  The Court had 343 new citations, YTD 2010 939 new citations. Trials for the month were 206.  Disbursements $56,122.09.  The State allows the Court to keep $7,844.82 each month and from that we share $2,274.99 with the county which leaves $5,569.83 for the city’s share.

Library           Head Librarian Joan Bachman The library had a circulation of 6,985; 15 new library cards issued; 266 items added to the collection and 3,235 people entering the building.

Parks              Parks Director Stephen Sprick  Monday will be the first games.  The first week starts slow but then we will be having games four nights a week and double headers.  I went down to Mountainburg last week and talked them into coming up here and playing a Jamboree on Saturday, May 1st.  It will give our team an opportunity to play someone we usually don’t play.  We will go to them May 8th.  The Parks and Recreation Commission are recommending that the City Council approve Doug Pope to fill an open seat. 

                        Several Council Members and Mayor Throgmorton spoke well of Doug Pope.

 

There was a motion to approve Doug Pope to the Parks and Recreation Commission.

Motion:  Julie Shafer

Second:  Justin Harris

Voice vote:  Unanimous

The motion carried to approve Doug Pope to the Parks and Recreation Commission.

           

Police              Chief Mike Nelson presented his report for March.  The department had 74 calls, 78 citations issued, and 82 warrants of arrest.

Alderman Richard:  Have you been getting a lot of calls about roaming animals? 

It seems like there are a lot more than usual.

 

Chief Nelson:  Not more than usual but there were a couple in your area.  I issued citations

for two dogs, owned by two different people, who attacked a third dog and killed it. The owner

was, understandably, upset.

Alderman Harris:  Other cities are addressing the K-2 synthetic marijuana is this something

we need to address?

 

Chief Nelson: There was a case where we issued citations at the park near you but that was not K-2.  They tried to tell us it was K-2 but it was marijuana.

 

Fire                 Chief Mitch McCorkle presented his activity report for March 2010.  35 responses for a total of 181.44 hours.  One training session for 39 hours and 11 office hours for a total of 231.44 hours in March.

                        Two trucks were banged up when we were working a wreck between here andGreenlandduring the recent ice storm.  We had two trucks behind the ambulance.  We use those trucks to keep the traffic off of us.  We get criticized for that because we often block a lane but at that particular time three of our people and a paramedic and EMT were putting a patient into the ambulance and the fire truck was right behind it and the medic truck behind the fire truck.  A car came over the hill on the ice too fast, following too close, lost control and spun around hit the medic truck and then the fire truck.  If those vehicles had not been in those positions then we would have some people killed or hurt real bad so I think everyone realizes now that that is the method to use.  The State Police, a lot of times, try to make us move the trucks.  They don’t get out in front of traffic and we are not going to either, especially when the bridge is solid ice and a person can hardly stand up.

                        The Medic Truck is now fixed and we are still waiting to start on the Fire Truck.  State Farm cannot decide to total out the vehicle or have it fixed.  The repair estimate is $13,000.  Any questions?

Renewable Resource Center: Paul Libor – For March we had a total of 7,800lbs. of

recyclables.  Slow month because of the snow and bad weather.  Our new trailer will be ready tomorrow.

Heritage Gardens:  Frances Hime – Passed out a report on Progress of theHeritageGardens

and Watershed Clean-up.  This is a report onHeritageGardensat theRecyclingCenter.  Thuja Green Giants are being planted on north side as a screen.  Composting bins are built.  Meeting Saturday at the RenewableResourceCenter.  Grass Clippings need to be in a bag.  We need grass clippings for our compost and garden soil. Leaves need to be in plastic bags or a sturdy container so they do not blow all over the place.  The layout of the vegetable beds will probably be done at the last week of April.  We have received questions about the Community Gardening and the way in which the community garden will be used.  It will be worked out and will be brought to the Council for approval.  Some of the community garden will be available to the residents here in West Fork and the rest of it will be used for educational purposes for the school.  We have had some donations which are great.

The Watershed Clean-Up will be Saturday,June 5, 2010,8am to 1pm.  Once again we will be atRiversidePark.  We are currently meeting with several watershed groups, businesses and organizations that have committed to the clean-up.  I will be updating you next month.

The Garden Market keeps trying to open up but it keeps raining and raining.  Hopefully we will have someone there.  We have added new vendors this year and will be accepting VISA cards, EBT (food stamp cards) and a new state senior nutrition program that will have a card and we hope to implement that.

West Fest        Mayor Throgmorton:  No report for West Fest.  We are talking to someone right now to fill Diana Acosta’s spot.  She was going to do the children’s side but she will be going away to college.  So we will have a report next month including the St. Jude’s Walk.  West Fest will be September 17th, 18th, and 19th.

Business/

Utility Report Make sure everyone fills out the census forms.  If you have a P.O. Box then you will not receive a census form.  To avoid a personal visit from the census workers you can get a form at City Hall to fill out and send in.  For the update on280 W. Main Street I will hand it over to Rusty.

 

Rusty Hudson:  We all attended a settlement conference in Federal Court three or four weeks ago.  There was a lot of back and forth.  The Federal Magistrate basically acted as a mediator.  Settlements went back and forth and eventually we reached a point where Mr. Caudle agreed to dismiss his lawsuit against the City if we would agree not to try to recover on our lien. We did a cost benefit analysis, factored in how much it would cost for attorney fees for the city to go forward with a jury trial or just end the entire matter.  We took a vote and decided to settle the case and that is what we did.  The City is not going to try to recoup the lien costs for tearing down the building in exchange for Mr. Caudle dismissing his lawsuit against the City.  That is it, the case is over with.  That’s it in a nutshell.

Alderwoman Wright:  In regards to the Census in the City ofWest Fork, have you run into language barriers?

Butch Bartholomew: I do not work directly with the census bureau.  They have had representatives here to work with people directly.

Treasurer Drymon:  I have not heard of any problems.  We have forms here available in about five different languages and the lady that was here to answer questions said that she can get the forms in about 52 different languages.

Butch Bartholomew:  West Fork is one of the sites that were chosen and we allow them to use part of City Hall to help with any problems that people may have and so far it has worked out.

 

Unfinished Business: 

  1. A.    Ordinance No. 415 

Adopting regulation 12.08.23.  No Smoking within a City Park.

 

Motion to read Ordinance No. 415.

Motion:  Julie Shafer

Second:  John Richard

Voice Vote:  Unanimous

The motion carried to read Ordinance No. 415.

 

Mayor Throgmorton read Ordinance No. 415 one time through in its entirety.

Alderwoman Caudle:  Why did we decide to allow smoking in the parking lot of the parks?  Why not ban smoking from the parking lot too? 

Attorney Hudson:  I think the Parks and Recreation Commission discussed that issue and came up with that.

Parks Director Sprick:  Misty, at our meetings we had some people come and discuss it and we felt like it was a give and take type thing.  The Commission itself, I think, would be okay with going to no smoking anywhere in the Parks.  With what we have here the Commission met last night and they passed this as what they want to send to the Council. They are happy with this, they want to look at it and maybe see how it goes for a year and if this is something that completely stamps it out in itself then we will be fine with it there.  If it is still a huge problem then we can go into the future and maybe amend it to something else.  Last night, they went ahead and said this is something that they liked.

Mayor Throgmorton:  It was discussed at the last meeting too that it is to protect the children and the families and those who want to smoke still have a place to go smoke.  However it still protects the children from having to sit through that and people with allergies, etc.  It is definitely a give and take situation and that is why it is worded the way it is.

Alderman Harris:  I was at the meeting last night and Stephen did state it correctly but they did also ask me to state that there choice would be not to have smoking in the whole City Park including the parking lot but that they wanted to give it a trial basis to see how it will be in the parking lot.  My suggestion is what it is going to be like for the kids as they go through the parking lot.  But that might not even be a problem.

Mayor Throgmorton:  It can be revisited once it is approved.  There could be a designated section of the parking lot where you could go smoke.  Like it is in Silver Dollar City and other places where there are children.

Alderwoman Lowry:  TheUniversity ofArkansas is enacting theirs in July 2010.  They gave a year advance notice.  It is under the Environment Clean Act.  It kicks in July and you cannot smoke anywhere on the campus.

Mayor Throgmorton:  Well this is a “meet them halfway” for now.

Alderwoman Lowry:  The U of A gave that a year to get people used to the new situation.

Alderwoman Wright:  Will there be receptacles for cigarette butts?

Mayor Throgmorton:  We will have to come up with those, yes. They will definitely need them down there.  We have to read it three times right?

Attorney Hudson:  We can have a motion to suspend the rules and read it a second and third time by title only.

Motion to suspend the rules and read Ordinance No. 415, by title only, a second and third time.

Motion:  Julie Shafer

Second:  John Richard

Voice Vote:  Unanimous

The motion carried to suspend the rules and read Ordinance No. 415, by title only, a second and third time.

 

Mayor Throgmorton read Ordinance No. 415, by title only, a second and third time.

Motion to approve Ordinance No. 415.

Motion:  Julie Shafer

Second:  Joan Wright

Roll Call Vote:  Drymon: No, Lowry: Yes, Richard: Yes, Foster: Yes, Wright: Yes, Shafer: Yes, Caudle: Yes, Harris: Yes

Motion to approve Ordinance No. 415 passed 7 to 1.

 

Carl Underhill:  I never saw any notice where the public could have any input on this ordinance that you are going to pass.  You are just taking a little more of a guy’s freedoms away every time you have a meeting up here and I cannot go along with it. I do not smoke but, I do not think it is right for a few of us to tell other people they cannot smoke anywhere.  Next, it will be the City ofWest Fork. 

Alderwoman Shafer:  That is why they agreed to allow smoking in the parking lots

Mr. Underhill.  I went to the meeting and I am one of the smokers.  I also had a friend with

me who is a nonsmoker and it went back and forth at that meeting for thirty minutes.

Carl Underhill:  I did not see any invite to that particular meeting. 

 

Alderwoman Shafer:  For some reason the meeting dates are not put up there as a reminder like for the Council Meetings but the Parks meetings are the second Monday of the month.

Carl Underhill:  You know I walk that park everyday and I do not see more than a few cigarette butts but there is dog poop every ten feet.  And nobody is saying anything about that.  I don’t want to outlaw taking dogs to the park but a spot where there are bags for people to use to pick their dog poop up might be nice.

Mayor Throgmorton:  Anything that happens at the park needs to go through the Parks Commission and they make the recommendation for the Council to approve it. 

Carl UnderhillI do not want to make any recommendations I am just using that as a reference to everybody picking on smokers.  I do not smoke, but I am tired of people picking on the people who pay the biggest part of the taxes around here.

Mayor Throgmorton:  Point taken.

 

Carl Underhill:  Who is going to enforce this Ordinance?

Alderman Harris:  What is the answer to Mr. Underhill’s question?

Mayor Throgmorton:  The Park’s Director would be the first person that it would go to.

Director Sprick:  When I am at the Park and someone is sitting there smoking a cigarette next to the kids that are down there I am going to politely ask them to put it out.  If they refuse and absolutely think that they need to keep lighting up then I will call Chief Nelson or the Police Department and the officer on patrol will do as the ordinance says and write them a $25.00 fine.

There will be a sign at the entrance and anywhere else that is needed.

 

 

New Business:

  1. A.    Proclamation

 

Mayor Throgmorton:  If you all look, there should be some copies of an invitation.  We are having a celebration for our Fire Chief.  We sort of hid it because we had a surprise coming and we did not want to blow the surprise.  So we did not say too much about it for his fifty year celebration.  There is a celebration.  It has been checked out; he has been our Chief for fifty years.  Fire Chiefs International has checked it out and confirmed that he is the only Chief ever to be a Chief for fifty years.  So we are having a celebration in his honor and that will be to honor the fifty years and his work.  That will beSaturday, April 24, 2010 at the Community Center from4 to6pm.  There should be some invitations out there on the table; please feel free to take one.  That is sponsored by the City ofWest Fork, the West Fork Fire Department andWashingtonCounty.  There have been several departments involved fromWashingtonCounty helping to make that happen.  We just want to appreciate that we are fortunate enough to be the only town inAmerica that gets to have that honor.  The only one.  We do have a proclamation for that day.  You all have that there in front of you.  The County is doing one as well.  I would like to read that at this point.

A motion was made to read the proclamation.

Motion:  Julie Shafer

Second:  Justin Harris

Voice vote:  Unanimous

The motion carried to read the proclamation.

 

Mayor Throgmorton:  The proclamation reads:

 

Whereas onMarch 1, 1960, the West Fork Fire Department was established

and Thomas Mitch McCorkle a co-founder of the department was appointed Fire Chief and has remained in this position and has been an invaluable official of the

City of West Fork for Fifty Years.

Whereas Thomas Mitch McCorkle has been a leader in the safety and health

of the citizens of West Fork and the surrounding area and has extensive knowledge of the emergency system, people and families in the area under his personal care and responsibility.

Therefore, be it resolved by the Council of the City ofWest Fork

that the Council thereby recognizes and thanks

Chief Thomas Mitch McCorkle

for his personal and professional ongoing dedication

to the City and surrounding area.

Whereas let it be known that the 24th day of April, 2010,

shall be declared as the day recognizing Chief and Mrs. Thomas Mitch McCorkle

for their outstanding dedication and service.

 

It has been a team effort so we wanted to be sure that we recognize Mrs. McCorkle or Henri as everybody knows her, for the years of service that she has put in to the dedication of that.  So it will be Chief and Mrs. Thomas Mitch McCorkle Day,Saturday April 24, 2010.

A motion was made to pass the proclamation.

Motion:  Julie Shafer

Second:  Misty Caudle

Voice vote:  Unanimous

The motion carried to pass the proclamation.

 

Mayor Throgmorton:  We would like to invite everybody to come out and join us there are still a few surprises.  This has been kept under wraps.  He did not know about it until a few days ago and that was just because we had to do the proclamation tonight or he would not have quite known yet.  It is a chance for everybody to say thank you so we ask you to come out it is going to be a very entertaining and fun afternoon and join us for that event.  This City does say thank you to him and all the volunteers and people that put their effort in to all these things.  With that I will entertain a motion that we dismiss.

 

ADJOURNMENTMotion to adjourn by Alderwoman Julie Shafer, second by Alderwoman Misty Caudle.  There being no objection, the meeting adjourned at7:45pm.

Respectfully,

Susan Cooney                                                             Jan Throgmorton

City Clerk                                                                   Mayor

___________________________________________________________

WestForkCityCouncil Minutes

May 11, 2010

 

 

CALL TO ORDER:  The Regular Meeting of the West Fork City Council was called to order at6:30 p.m. by Mayor Throgmorton in the conference room at theWestForkAdministrationBuilding.

MEMBERS PRESENT:      Rodney Drymon, Anita Lowry, John Foster,

Joan Wright, Julie Shafer, Misty Caudle, Justin Harris

MEMBERS ABSENT:        John Richard

OTHERS PRESENT:          Mayor Jan Throgmorton, City Clerk Susan Cooney, Business Manager Butch Bartholomew, City Treasurer Kristie Drymon, City Attorney Rusty Hudson,

Fire Chief Mitch McCorkle, Court Clerk Pauletta Welch, Head Librarian Joan Bachman,

Parks Director Stephen Sprick, WFRRC Paul Libor,

Audience:  Signature List on file.

Press:  Delcie Kincaid and Nick DeMossWashingtonCountyObserver,SteveFosterWhite RiverValleyNews

INVOCATION:  The meeting was opened with an invocation by Mayor Throgmorton.

 

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was led by the Mayor.

Agenda           There was a motion to approve the agenda as mailed.

Motion:  Misty Caudle

Second:  Julie Shafer

Voice Vote:   Ayes:  Unanimous

The motion carried and agenda was approved as mailed.

Minutes           There was a motion to approve the April 20, 2009 minutes as mailed.

Motion:  Julie Shafer

Second:  Joan Wright

Voice Vote:   Ayes:  Unanimous

The motion carried and the minutes of April 20, 2009 were approved as mailed.

 

PUBLIC FORUM: 

City Clerk Cooney:  I hope you all where able to read my letter to you in the agenda packet.

Basically, I want to let the Council, the Mayor and everyone know that, as the City Clerk, I am “on call” for any information requests.  I let people at the City know this last year but I do not get calls for making copies and completing information requests.  I want to be first in line to do those jobs.

To be 100% available, I suggest a cell phone to be carried at all times.  However, I know there are times when I call the City and I get an answering machine so maybe my answering machine at home is sufficient if a cell phone is too expensive.

I also want to clarify that the City Clerk is an elected official; exactly the same as Council Members and our Mayor.

I have been told over and over that I am an employee because Butch signs my checks.  That is like saying the Mayor is an employee beholden only to the Water Department and City employees and that is not true.

The people that elected officials answer to are:  West Fork voters, taxpayers, and everyone in West Fork.  All ten of us are on the same level.  I am not under the Business Manager, or under the Mayor, or lower than Council Members.

That is all.

Mayor Throgmorton: So noted.

West Fork Wellness/Fitness Center

Eula Lichty:  I was first here at the February 2010 meeting and addressed the city about possibly establishing a building as a Wellness/Fitness Center to be built by the City and operated by the City so that the City would have control of it. 

We have been doing some research and collecting some information and I would like to tell you where we are at this time and finally at the end for you to let us know where we need to go from here to help out. 

We went to four different facilities:Rogers,Fayetteville, Berryville andClarksville.  There were two types of facilities:  multipurpose and basic purpose. Clarksvilleand Berryville have multi-purpose facilities which have gymnasiums, workout rooms and meeting rooms and they serve the community in many different ways; they were huge centers.  The other two,Fayettevilleand Rogers, were basic purpose.  One was actually just a big basketball/volleyball court with a walking track above and a meeting room and a computer room.  The other one was just basically an exercise fitness/wellness center.  The square footage ranged in size from 10,000 sq.ft. to 55,000 sq. ft.   The one we like is 10,000 sq. ft.  We like the small one. 

We looked into the funding. 

  • One was a Bond Issue plus a City Sales Tax of ½ cent to pay back the Bond and to help pay for the operation of the facility that was in Berryville.
  • One was a Bond Issue plus a Community Development Block Grant. 
  • For the third one, the city actually saved half the money and then the city-owned utility company and the City paid for the other half but that only paid for the building.  They had to come up with money to furnish it which they accomplished with a small state grant. 
  • The last one wasWashingtonRegionalMedicalCenter. They had some money to develop a senior citizen health center and they had enough money to build a fitness center on the other end for employees. 

We also collected a lot of information and facts; I have a few pages. 

  • We have contact persons,
  • Specific facility information such as rooms and what they are used for. 
  • Facility personnel like who is employed part time, full time, how much they are paid and how they get paid. 

Operational expenses,

  • how much does it cost to operate this from maintenance to heating the pool. 
  • Some things on memberships whether they charge or not to operate the facility. 
  • Bottom-line, the cost range for these facilities that were built in 2002 and 2006, range from $300,000 to $400,000 to $7,000,000.  We like the lower cost, of course. 

We have been looking into the grant search but we have not yet pursued that because we are waiting for the go ahead from the City.  We have numerous people that are helping to look for grants and get information.  We just want to know if we can all get together and help out.  What can we do to further this before I get too old to exercise?  A lot of people are interested in this.  I get stopped at the Church and School by people asking me where is this going and what have we done so far.

Mayor Throgmorton:  We have some option too for grants and things and ways of getting them done if you will sit down with Butch and myself. 

 

Caroline Smith:  I was not here in February, this is almost the first time I have heard of about it but it sounds super duper to me and I would like to encourage everybody to do it before we get too old.  It beats driving to Washington Regional to exercise.  Please think it over and do it if you can.

 

City of West Fork Website  

Ashley Fulmer:  I teach atWestForkMiddle School.  We have a brand new class called EAST

(Environmental and Spatial Technologies).  It is a class set up to help with community service

projects and school oriented projects service-wise.  In order to kind of get us started I went to

Mayor Throgmorton and said, “What are some things we could do for the West Fork

Community?”  The project that she came up with is a website for the City ofWest Fork.  I

had a student that was interested in doing this; Izel Bonilla is an EAST student, an eighth grader

atWestForkMiddle School.  He is going to pass out his website pages and talk about each of

them.  This is a rough start and by no means the final version.  Izel will tell you a little bit about

each page and the purpose of the website.

Izel Bonilla:  I am an eighth grade student atWestForkMiddle School.  I am with the EAST

lab.  Ms. Fulmer mentioned the project awhile back and I was one of the only ones who took

interest in the project.  I thought it would be a fun and exciting project.  I worked for awhile to

come up with the layout.  I do not have much information on it now, but if it continues then I

will have more. 

Alderwoman Wright:  Izel, what is the color scheme that you have?

Izel Bonilla:  The homepage color scheme is black and yellow.  The second page is sort of

brown and white.  The calendar page is a blue/purplish color.  City Administration page is a

patriotic red, white and blue.  History of West Fork is an old timey color.  City Council page is

red and white color.  Businesses in West Fork page is greenish and blue.  Churches page is dark

blue.  City Contacts page the top is orange and the body is a different shade of blue.  The Local

Utilities page is dark green and light green.  And the Links page is purplish.

Mayor Throgmorton:  I think he did a very nice job, he has worked very hard on this.  He

has worked for quite awhile because his time is short when he gets to work on it.  He has done

a little bit of exploring the history some to figure out exactly how to put history on there and do

you have anything you want to tell us about it at all?

Izel Bonilla:  No.

Mayor Throgmorton:  That is okay we will take just showing us.  That is fine.  I think he has

done an awesome job.  There is some more work to be done but I wanted him to come.  He has

to be graded on this and I don’t know about you guys, but I vote for an “A”.

Council:  Agreed.

Mayor Throgmorton:  We are going to continue to do a little tweeking on it and get it worked

out and it will be available under our .gov when we get it up and running.  We have been in

touch with our computer gentleman and he is working on that too.  We just wanted you guys to

see, before school lets out, what he has been doing with his EAST time and give you guys a

chance to say thank you because he has done an awesome job.  I, for one, am very appreciative. 

Alderwoman Shafer:  Are you going to be able to continue to work on this?

Izel Bonilla:  Sort of.

Mayor Throgmorton:  We still have some things that we want to look at for it but I think he has

just done a wonderful job and I thought you guys should see what he has done and meet the

gentleman in charge of doing it.  So good job Izel.

Ashley Fulmer:  We also, of course, wanted your input on what you might want on the website. 

You all know a lot more about the history of West Fork than I do.

Alderwoman Wright:  Would you consider a map of the city?

Mayor Throgmorton:  That would be a good idea.  We need to put the city seal on it too.

Thank you so much Ms. Fulmer for working with these students and giving them the opportunity

to work with the community and develop things that will be everlasting.

Department Reports on file.

 

Court              Chief Court Clerk Pauletta Welch presented the court report for April.  The Court had 390 new citations, YTD 2010 1,398 new citations. Trials for the month were 229.  Disbursements $38,396.30.  The State allows the Court to keep $7,844.82, disbursing the remainder as follows:  County $9,496.49,

City $18,960.83, State $9,139.48 and Other $800.50.

Library           Head Librarian Joan Bachman The library had a circulation of 5,983; 38 new library cards issued; 435 items added to the collection and 3,235 people entering the building.

                        The Friends of the Library had a successful plant sale; they were sold out by 9amSaturday morning. Today at the library we had Velda Brotherton who did a book signing at 1:00today.  She has two new books.  Velda is a local historian.  Her books are Arkansas Meals and Memories, and Boston Mountain, Lost in the Ozarks.  We bought one of each for the Library.

We received a little windfall of $742.49 from the State Library.  They had a little extra state aid and they divided it up based on per capita.  We were also able to apply for a $1,000.00 mini-grant and it was funded $995.00.

                        Mayor Throgmorton:  Joan, does the Library have fishing rods to loan?

                        Joan Bachman:  We do, the Arkansas Game and Fishing Commission gave us eight.  Four of those are checked out right now.  They are Shakespeare rods and reels.  They usually get all checked out for the Fishing Derby. 

Parks              Parks Director Stephen Sprick:  The high school seasons are over as of last week.  We are in full summer mode now:  four nights a week.  The Parks Commission last night decided they want some concrete slabs built down at field #3 for the bleachers to be installed.  That will basically finish that field except for some irrigation.  We have added the bookkeeper’s area and dugout tops. 

Fundraising:

  • Finished up the fundraiser called Fundraising Works, a packet with items to buy with $2,200.00 collected so the Parks share will be $1,100.00. 
  • For the Naturals Night, we may earn $1,000.00 and I will call everybody involved with the Naturals fundraiser in June to see where we are so we can make a final push before it ends June 15th for the July 15th event.
  • The golf tournament may be scheduled later in the year after the baseball season, but no date is set.  With the golf tournament I am hoping to bring in $250.00 to $400.00

           

Police              Chief Mike Nelson on vacation and no one presented his report for April.  The department had 116 calls, 88 citations issued, and 44 warrants of arrest.

Fire                 Chief Mitch McCorkle presented his activity report for April 2010.  We had 24 medical calls last month. There was one vehicle accident and several more than that this month with a fatality accident Saturday night.  Structure fire was the one over onRiverwood Avenue; it was investigated by the Fire Marshall and the samples that were sent off have not come back yet to tell us what kind of fuel was used.  32 responses: one brush fire, fire alarm smoke checks, false alarms.  Fire drill at the West Fork schools. A demonstration at the Greenland Schools before they had their Junior and Senior Proms.  Greenland Schools had some kids fixed up like they were in an accident after a prom and it was a very good experience for the kids.  One training night was 42 hours and 34 office hours.  Our rescue truck is in RogervilleMissouri repair shop.  We have a rental truck now.  We found out our truck is a lot better for the tools and equipment than the rental truck but it is a lot better than no truck at all.

Renewable Resource Center: Paul Libor – For April we had a total of 6,640lbs. of mixed

recyclables and 740lbs. of cardboard.  Patty Baker is in the process now of consolidating all of our grants into one.  We plan to buy a lawn mower, some signs, recycling bins for the City Administration building, etc.  Rogers Metal brought a trailer for us to store all the metal we are collecting and they will pick it up at the end of the year and write a check to the City for the value.

West Fest        Mayor Throgmorton:  I did not get a report from Cassi.  I know it is well underway.  Dawn Bradley has agreed to take the kid’s side of West Fest so I would like the Council’s blessings to appoint her as the new person there to work with Cassi.  She was Dawn Napier.  Dawn is excited to take the ball and run with it.

There was a motion to appoint Dawn Bradley to the West Fest kids portion.

Motion:  Julie Shafer

Second:  Misty Caudle

Voice Vote:   Ayes:  Unanimous

The motion carried and Dawn Bradley was appointed to the West Fest kids portion.

Business/

Utility Report

Butch Bartholomew:  I hope you had a chance to look over the report and I will go over the high points.  The water information sheet has some helpful tips. 

We helped with the some of the areas that were hit by tornadoes in the past couple of weeks by sending the generator we have here toClintonarea and it is still in use there, since we did not need it here.  One of the agreements that we have with the Arkansas Resources Commission is that we will schedule the generator for other locations as needed when we are not using it.  We will get the generator back as soon as they finish using it. 

We completed a couple of water main extensions and general maintenance to the pump station distribution system. 

Our utility employees attended a safety program that was put on by the State Labor Department.  It was free of charge and located in the City ofJohnsonso we get some continued points for that. 

Street Department is working on sidewalk construction at the Carter Park along the parking area.  The Carter Park entrance is now complete except for a little sod work. Bullard Roadimprovements on the newly annexed area:  some drainage work, widen some drainage pipe and road material to make that an all weather access for emergency vehicles as well as other vehicles.  We will continue to work on that as time and resources are available. 

The City wide spring clean up is this weekend, Friday and Saturday from 9-4 for city residents only, free of charge. 

Annexations:  all that we had are completed.

A letter of thanks to our City Attorney Rusty Hudson and Municipal League attorney Mike Mosley for their assistance, help, kindness and courtesy.  They certainly know their business and do a good job representing the City ofWest Forkand I am proud to have them. Just a little note to say thank you.

We have been fully reimbursed, through a grant, for the Mixed Recyclables Trailer and Recycled Cardboard Trailer that theWestForkRenewableResourceCenterreceived March 2010. 

Census work is almost complete, they are now working on house to house checks for any addresses that did not send in a form.

This is not on the report but I just finished this up yesterday.  We have had a lot of complaints from citizens that live in the Valley View Subdivision over loss of power from wind storms, ice storms, every time it rains.  SWEPCO owns that service area and it was initially built one section at a time and of course it has greatly outgrown the capacity.  We have been working with SWEPCO over the last year to try to figure out what we could do to alleviate those problems.  We have water storage tanks on top of that mountain which has electronic liquid level controls and when the power goes out it also puts our control systems out of service.  But anyway the main thing is getting the right of way for relocation of the line.  The line is in the wrong location through the trees and it cannot be accessed to properly maintain it.  SWEPCO wants new right of ways to locate the main line starting at the highway and continue to the top.  We agreed to allow them to use road right of ways but some crosses had to be on private property so we had to get easements from private property owners for access.  It was quite interesting, sometimes they ask funny things to give you the right of way.  We had to get the money funded by having SWEPCO authorize spending this large amount of money without gaining many new customers.  Long story short we got all the right of ways granted last month and SWEPCO okayed for replacement of the mainline.  The project is scheduled to start in thirty to sixty days. I do not have a scheduled completion date but it will not take long once they start it will be under a contract and they will get in and get done.  We got the okay yesterday, the money has been approved and it will be a big improvement for everyone east of highway 71.   Thanks to SWEPCO’s engineers for working diligently to gain approval from the headquarters down inShreveport,Louisiana.

Alderwoman Wright:  About the clean up, a couple of people have asked me about the Dirty Deeds trailer.  Is that its permanent home where it is parked just before you get to the bridge or can it be removed or repainted/refurbished?  Because it does not bode well for a city if that is a sign for a company called Dirty Deeds. 

Mr. Bartholomew:  Where is this trailer located? 

Alderwoman Shafer:  It is in front of the old Jim’s Grocery, just after the bridge.

Mr. Bartholomew:  That is not the City’s trailer.

Alderwoman Wright:  I realize that, it is a private individual so I assume it is owned, by the advertising on it, by a group called Dirty Deeds.  I have seen the Dirty Deeds truck running around and it is in a whole lot better shape than the trailer is.  The trailer is an eyesore looking for a place to make people ill when they come by.  I am wondering if there is anything that could be said to the owner.  Either remove it, fix it, I don’t know what option three would be but either one of those the people I talked to would be happy, the people who talk to me.

Mr. Bartholomew:  Of course, we can always write a letter or talk to the owner and make them aware of the complaints that we have and ask them to work with us.  I will do that.

Alderwoman Wright:  I am just bringing it to the Council’s attention.  A new paint job would be nice.

Mayor Throgmorton:  Armed Forces Day is May the 15th and that was the day that is recognized as Armed Forces Day not Veterans Day but armed forces has been under one umbrella so remember that coming up and thank a Vet for the things they have done. 

Rodney, thank you.  I do not know who else is a veteran but thank you for all that the vets have done for our freedoms. 

The other thing I would have you know, the K-2 Spice, there are a lot of ordinances that have been formed in different areas about that.  I went out today and tried to buy it in West Fork just to see if it was available because I did not know much about it. I was told it is not available at this point in West Fork.  We would like to ban it and I would like to see us do an ordinance banning K-2 and get ahead of the game.  We can at least stop the kids who cannot drive somewhere else from getting it.  There is not much we can do for the kids who do drive but we can stop the kids who do not drive.  If you guys are in agreement with that then we can ask Rusty to get it together for us.  We do have some ordinances that we have asked for that have been done on that. 

Alderman Harris:  The City ofLincoln did a good ordinance banning K-2 for everyone.

Mayor Throgmorton:  I went and checked today just to see because I wondered if there was and I am happy to say that there was not but I would like us to get ahead of the game.  My fear is that kids may try it if it is not illegal.  We just want it to be absolutely known that it is not allowed here.  We will have an ordinance for that at our next meeting.

We do have a missing sign from the park if anybody knows where it is we would appreciate it if they would bring it back or let us know.  It is the sign for the angel.  Someone has taken it and probably “deep-sixed” it but if anybody hears what happened to that I would appreciate knowing.

 

ADJOURNMENTMotion to adjourn by Alderwoman Julie Shafer, second by Alderwoman Misty Caudle.  There being no objection, the meeting adjourned at7:17pm.

Respectfully,

Susan Cooney                                                             Jan Throgmorton

City Clerk                                                                   Mayor

 

 

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